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Monash University CC News

Committee Meeting 7, 2003

By Shelley Wilson



Meeting Number Seven for the season 2003/04
Date & Time of Meeting: 21 January 2004 at 8:15pm
Meeting Venue: ECR Clubrooms, Caulfield

1. Preamble
Committee present:
Shelley Wilson President, chair
Stephen Pearson Secretary
Tracy Widdows Treasurer
Belinda Pearson Vice President
Vanessa Henderson Equipment Manager
Angie Dickson Sponsorship Manager

Apologies:
Kelly Morris VWCA delegate
Megan Rourke Member without portfolio
Don Baulch MCA delegate
Akshay Atri Member without portfolio

2. Minutes of Previous Meeting
The Minutes of the Meeting Number Six held on 3 December 2003 were presented for acceptance, without amendments.
MOTION: ‘That the minutes of the meeting held on 3 December 2003 be accepted’.
Moved: Belinda Pearson
Seconded: Angie Dickson
CARRIED: Yes

3. President’s Report
SW reported that she had nothing to report.

4. Treasurer’s Report
TW reported reconciled cash at hand as of 2 December 2003 is approximately $4600, of which $3200 will be banked this week. This does not include money collected since that date.

5. Correspondence
SP reported that Glen Eira City Council has requested payment of the second installment of ground fees. SP has already requested MONSU to pay this.
6. Association Meetings Attended
MCA – BP attended on behalf of DB (injured). DB reported via email that he has received a financial statement from MCA stating that we are up to date, including payment for match balls. This is the final time we will source match balls from the association. Rob Passante has been passing City of Melbourne ground reports to DB to fax to council and Alec Kahn. DB reported that he has been late with these unfortunately as it is not convenient for him to follow up. Please be aware in case fines are issued. He is sure we are not the only ones in the association not issuing these reports.
SDCCL – SP attended the meeting and has nothing significant to report
VWCA – KM reported via email as follows:
Finance - The fixtures and levies fee has been received by the VWCA, so we do not have any outstanding fees. Unfortunately, the university did not get the money to the VWCA by the deadline (31 December) so we have lost 7 points in A grade (Round 9 v St Johns - 6 points and Round 10 v Nth Ringwood – 1 point). There are no fines. [KM to follow up correct deduction of points as this does not seem correct]
Ladders - Unofficially, Monash Gryphons A Grade are currently 7th on the ladder, out of ten teams. However, this does not take into account the loss of points for late payment of fixtures and levies, which will drop us down a place or two. Unofficially, Monash Gryphons C South East are currently 7th on the ladder, out of seven teams.
Fixtures - Southside Juniors will make the finals, and may be entitled to a home final, depending on their position in the ladder at the end of the next round. The first semi final will take place on 1 February, on the outer oval. The Women’s 2nd XI were scheduled for a home game that week. Southside have asked if we would defer to them for this round. As it is a final and not part of the original fixture, they did not know about this in advance. KM believes this is the appropriate thing to do, and is willing to contact Kingston Heath and ask if we can play at their ground (but still be the home team). Southside will let us know whether or not they have a home final after this weekend.
Mid-week Competition - As our C South East team is struggling for numbers, KM thought it might be worth inquiring about the 8-a-side midweek competition, in case C South East team is forced to withdraw from the competition. The mid-week competition runs two ‘seasons’ each year, pre-Christmas and post-Christmas. The post-Christmas competition commences on 4 February. It is held on Wednesdays, at Caulfield Park. We would need to pay to enter this competition, and we would not receive any money back from withdrawing our C grade from the standard competition. Committee to review women’s mid-week competition if C grade team folds.

7. MONSU Affiliation
The amount collected from players last season still needs to be deposited to MONSU. This is approximately $1000 and will be deposited along with the other money in TW’s possession. We need to remind members to pay for their affiliations this season.
8. Membership Audit
TW has conducted an audit of current members and reports only one discrepancy. SP confirmed that Akshay Atri has in fact paid. Therefore the club currently has 30 paid members plus Craig Robinson (Life Member). TW to circulate list of members to other committee members. [Post meeting note: list circulated, as attached, shows 44 full members, 1 life member and 5 social members]
9. MONSU contact
SP advised that Frank Interrigi has resigned from MONSU. Until such time as his position is filled, we should contact Jim Poussard.

10. Merchandise
SP/BP reported that the stock of caps had run out and they therefore purchased 30 more from cash they held. These caps will sell for $15 each.

11. Equipment
VH reported that cones for boundary marking may still be required. A quick count revealed that the club currently has 76 cones (including 10 that Angie’s partner found near their house) and we should therefore be OK by using approximately 25 per ground.
VH reported that we have sufficient SDCCL and women’s C grade match balls to see out the season.
Equipment we currently require:
· MCA balls (if the men’s second XI makes finals)
· Women’s practice balls (12)
· A set (6 ) of turf stumps – to be properly cared for (that is, oiled regularly)
· Ball counters – SP to check men’s second XI kit and if none there, 4 counters to be purchased (and given to captains for safekeeping)
· Bails – 4 sets to be purchased (that is, 8 bails)
SW to repair batting pad, which will mean the men’s third XI have 2 sets in their kit. There are still two bats being held by Rohan Tennakoon that need to be followed up.
TW gave VH $200 as an advance towards the purchase of equipment listed above.
All captains to bring kits to training on 28 January so that VH can conduct a full equipment audit.

12. Sponsorship
SW reported that an email had been received from Elite Mortgages with an offer of commission payable to the club for any member who buys a mortgage from them. SW to forward email to other committee members for discussion at next meeting.
AD reported that the sponsorship deal with the Racecourse Hotel has now been finalised.
BP reported on the Sports Injury Prevention grants. The deal remains pretty much as last year, with a preference for clubs with junior players. Our submission this year will therefore focus on Helen Taylor and her school friends. Last time we applied for First Aid courses – this time we will apply for portable netting (net extension). Application close 4 March (BP to complete) and a decision will be made by May.

13. Coaching
Payments – the first instalment has been processed for both coaches (although some paperwork needs to be re-submitted by Rob Passante). The second and final instalment will be paid at the end of the season.
Training attendance – Rob has asked SP to announce that 28 January will be a compulsory session for men. Womens’ attendance has also been low and SW has sent an email to players to encourage regular training. SP asked how we should deal with occasions when only one girl is in attendance at training. Following discussion, it was agreed that a competent and experienced player may train with the men, but less experienced or less confident players should be sent home. SW to circulate an email to the girls explaining this.
Next season – Rob will coach the men again but Craig Robinson has not been approached yet about the women. SW to ask him and if he is not interested we should start advertising for a replacement soon.

14. Number of teams for next season
Women’s Second XI – it was decided that we should try to get through the current season and review the future of the team at the end of it, although it was generally agreed that the team will likely fold, in which case we would look to enter the mid-week competition next year.
Men’s Fourth XI – this was raised because we had four players available last week who did not get selected. It was decided to defer serious discussion until the end of the season, and such time as we know how many players will be returning next year.

15. 1%er Awards
SW has a number of voting envelopes from the first half of the season (but not many for the women). TW reported she has some votes at home. SW to chase captains for remaining votes.
The 1%er Awards function will be held at the Racecourse Hotel function room on Friday 19 March (AD to make booking). We will provide finger food and the entry will be $10 for members and $15 for non-members. When booking confirmed, SP to commence advertising the function through weekly emails.
16. Presentation Night
The date was set as Saturday 8 May, at the Racecourse Hotel function room. We will provide meals pretty much as last year and the cost will be $25 for members and $30 for non-members. AD to book.
17. Website
SP reported that he is still awaiting Ben Townsend’s assistance to move the site to a new host.
18. Date of Next Meeting
Date & Time of next meeting: Monday 23rd February 2004 at 8:00pm
Place of next meeting: ECR Clubrooms

Meeting closed at: 9:47pm
Members @ 9 February 2004:

Atri Akshay
Baulch Don
Blackmore Nick
Bradshaw Dave
Broome Katherine
Browne Scott
Carmody Phil
Chapman Alison
Chaudhry Maz
Chhajed Piyush
Choy Kelvin
De Srinjoy
Dickson Angie
Dixon Trevor
Eddy Nathan
Fernandez Rohit
Gordon Ben
Goyal Chattar
Gupta Prashant
Hansford Phillipa
Henderson Vanessa
Jones Catherine
Leroy John
Lonsdale Kim
Luther Akshay
Mahajan Mrinal
Mamgain Sid
Marshall Dave
Morris Kelly
Morris Linda
Pamnami Sunil
Passante Rob
Pearson Steve
Ramaiya Arvind
Robinson Craig Life Member
Shelton Jess
Sullivan Brad
Taylor Helen
Taylor Karen
Tyagi Kunal
Varcoe Matt
Vyas Vivian
Whamond Sally
Widdows Tracy
Wilson Shelley
Garivan Seamus Social Member
Pearson Belinda Social Member
Rouke Meagan Social Member
Townsend Ben Social Member
Walker Max Social Member