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Monash University CC News

Committee Meeting 8, 2003

By Shelley Wilson



Meeting Number Eight for the season 2003/04
Date & Time of Meeting: 23 February 2004 at 8:18pm
Meeting Venue: ECR Clubrooms, Caulfield

1. Preamble
Committee present:
Shelley Wilson President, chair
Stephen Pearson Secretary
Tracy Widdows Treasurer
Belinda Pearson Vice President
Angie Dickson Sponsorship Manager

Apologies:
Vanessa Henderson Equipment Manager
Kelly Morris VWCA delegate
Don Baulch MCA delegate
Megan Rourke Member without portfolio
Akshay Atri Member without portfolio

2. Minutes of Previous Meeting
The Minutes of the Meeting Number Seven held on 21 January 2004 were presented for acceptance, without amendments.
MOTION: ‘That the minutes of the meeting held on 21 January 2004 be accepted’.
Moved: Angie Dickson
Seconded: Belinda Pearson
CARRIED: Yes

3. President’s Report
SW reported that, following the third forfeit this season of the Women’s Second XI, a letter was sent to the VWCA on 17 February to request our withdrawal from the competition. At the VWCA Committee meeting that night, the association offered MGCC (via Kelly Morris) an emergency transfer of two Japanese players to boost our numbers in the final weeks. Following this, SW checked availability of players and ascertained that this would assist greatly, giving the club sufficient players to field a full team in A Grade and seven each week for C Grade. Unfortunately, due to sudden illness of one player, we were forced to forfeit C Grade anyway on 21 February.
Action: AD to follow up with VWCA wether this means we are now out of the competition or still eligible to play the last round match on 29 February.
SW also reported that she had discussed with Craig Robinson, current Women’s Coach, his interest in coaching next season. However, Craig has decided not to continue and we will therefore need to start recruiting for a new Women’s Coach. The club thanks Craig for his commitment, enthusiasm and achievements over the past four seasons, which included a C Grade premiership and A Grade grand final appearance.
Action: SW/SP to follow up previous applicants for coaching positions.

4. Treasurer’s Report
TW reported that the financial schedule has not been updated since her last report, and that the banking has not yet been done.
Action: TW to bank cash at hand.

5. Accounts Payable
MCA: SP reported that the expected $100 fine (for covers not laid after a match) is currently under negotiation and may be reduced.
Glen Eira City Council: Overdue account (with penalties) for ‘Food Safety Area Levy’ of $135 requires urgent payment. This was out first knowledge of the account and those present discussed whether it is applicable to the club, as we do not trade. Rather than risk the amount doubling due to non-payment, it was agreed to pay the invoice.
MOTION: ‘That the account of $135 for Food Safety Area Levy be paid’.
Moved: Shelley Wilson
Seconded: Angie Dickson
CARRIED: Yes
Glen Eira City Council: Account of $600.21 for ground fees, maintenance and utilities service received.
MOTION: ‘That the account of $600.21 for Ground Fees, maintenance and Utilities Service be paid’.
Moved: Belinda Pearson
Seconded: Angie Dickson
CARRIED: Yes
6. MONSU Affiliate Memberships
TW reported that the affiliation fees (approximately $1000) collected on behalf of MONSU last season have not yet been banked.
Action: TW to bank affiliation fees.
7. Equipment
SP reported that he purchased 12 MCA match balls ($662.52) using club cash he had at hand.
VH has also purchased women’s practice balls, bails, counters and stumps ($245.80). Per the previous minutes, VH had been advanced $200 for this and is to now be reimbursed the balance of $45.80.
MOTION: ‘That Vanessa Henderson be reimbursed $45.80 for purchases made on behalf of the club’.
Moved: Shelley Wilson
Seconded: Angie Dickson
CARRIED: Yes
BP reported that during the stick take, she had located 3 more ball counters, so the club has more than enough. SW suggested we check how good they all are and discard any that are faulty or broken.
BP and SP noted that a number of equipment items are old and in poor repair (and thus never used by members), and that we will need to look at discarding some of it at the end of the season. SW suggested we donate such equipment to a charity.
8. 1%er Awards Night
Friday, 19 March 2004. Doors open 7:30pm, finger food from 8:30pm.
Those present discussed the format of the evening and how we would present the votes. With the new voting format, a whiteboard may be OK this year (it was too cumbersome last year with 66 votes per round, but six per round would be more manageable). It was agreed that a spreadsheet projected onto a wall would look more professional, if available.
Running order of the night will be as last year, that is: Men’s 3rd XI, Women’s 2nd XI, Men’s 2nd XI, Women’s 1st XI and Men’s 1st XI.
Each winner is to receive a Racecourse Hotel meal voucher on the night (to be followed with a medal at presentation Night).
In order to keep members at the function after vote counting is finalised, it was agreed to borrow the karaoke machine from MONSU for post-count entertainment. For a bit of fun, it was agreed that we should also get hold of the mascot suit (TW agreed to wear).
To get a clear idea of numbers (for catering), it was agreed that an ‘RSVP date’ should be added to the weekly email reminder about the function. This date was set at 8 March (that is, the date of the last match).
SP/BP reminded those present that, with the imminent arrival of their little fellow, they may not be able to attend the function.
Action: AD to check if a deposit is required by the Racecourse Hotel.
Action: SW to contact MONSU and ascertain if a light projector can be borrowed. Alternatively, DB or TW may be able to borrow one from their respective workplaces.
Action: SW to collect women’s votes from captains.
Action: SP to collect men’s votes from captains and hand to SW.
Action: SW to prepare Excel spreadsheet of votes in each grade (keeping the last five rounds of each grade sealed for counting at the function)
Action: AD to follow up and collect next batch of meal vouchers from Racecourse Hotel.
Action: SW to enquire about borrowing the karaoke machine and Gryphon suit from MONSU.
Action: SP to add RSVP information to weekly email: RSVP to Steve by 8 March.
9. Presentation Night
SP/BP advised that the calculations for averages, aggregates and club championships can all be done from Results Vault. In order to keep some sort of mystery around the outcome, BP will ‘lock down’ that section of results vault so that players can no longer access those statistics.
It was agreed that trophies will again be sourced from David Harrison. The exact requirements are not yet known, as some will be for average and aggregate and a few joint winners may be awarded. It was agreed to let Harro know the approximate order ASAP so that he can schedule his time accordingly, with the exact details to follow as soon as the final round has been played.
Club championship trophies need to be collected from Bradley Sullivan and Natalie Abbott for re-engraving. Sully’s glass trophy from last season is still to be repaired by Harro (ideally to get back to him before presentation night).
Action: BP to lock down Results Vault.
Action: SW to locate Sully’s glass trophy and deliver to Harro via SP
Action: SP to contact Harro with preliminary requirements for trophy order and arrange for repair to last year’s

10. MONSU Contact
SP reported that Frank Interrigi’s position has not yet been filled. In the interim, David Nankervis from the MONSU Fitness Centre will fill the role (for up to four weeks).
TW questioned if our grant had been paid yet?
Action: SP to follow up with David Nankervis regarding the amount and expected payment date of our grant.

11. Key Handover / Pavilion Inspection
SP reported that the handover and inspection date will depend on men’s finals and the date on which they are finished. The women’s kits can be packed up soon after the end of the home and away season this weekend. When the end of the men’s season is known, we will need to pack up the men’s kits also. It was not settled who would be responsible for the packing up although several people volunteered – the actual people are to be decided when the handover date is known.
Those present discussed what equipment should be kept out of storage for next pre-season. It was agreed that we should set up one combined men’s and women’s kit containing enough batting equipment for two batters of each gender (no keeping gear).
The question was raised about where we will store the pre-season kit. It was agreed that it should be kept in a dry secure location, at the home of a member who is likely to be at all pre-season practice sessions. A full inventory will be attached to the kit, to be checked off at the beginning of next season.
Action: TW to collect clubroom key from KM following Sunday’s match.
Action: SP to speak with Rob Passante (Men’s Coach) about storage of pre-season kit during the off-season. If he is not able/willing, other options to be explored.

12. Equipment for Sale
TW reported that her brother has a complete set (batting and keeping) of ‘as new’ (five games old) cricket gear of which he wishes to dispose. No price has been asked for any of the items, and it was decided that we could advertise to members who may wish to make an offer. Whatever remains unsold after a period of time may be considered for purchase by the club.
Action: TW to forward full details to SP.
Action: SP to advertise equipment for sale on email (interested parties to make an offer to TW)
13. Pre-season Training
Those present discussed possible venues and times for pre-season training. It was agreed that Xavier would be a good venue, but only if we can get sessions after 8:00pm on weeknights. It was not successful last year because the early time slot did not allow many players with jobs to arrive on time. It was also suggested that Sundays would be better, although those present could not agree on a time that would suit everybody.
SP also noted that access to a bowling machine would be nice, given pre-season bowling skills are not ideal for batting practice. It was agreed that this would be costly however, and would be goof to have included at Xavier (if their machine is in working order).
A discussion on the Batman’s Nightmare followed and this is something we would look at encouraging players to participate in, on a user pays basis.
Action: SP to speak to coach/players to see what times will suit the majority for pre-season sessions.
Action: SP to contact Xavier and see if we can get some preliminary bookings, and offer 50% payment up front to try and secure better times.
14. Life Membership
BP raised the issue of Life Memberships and discussion followed. None will be granted this year unless nominations are received by 8 March.
Action: SP to include reminder on selection email so that members can consider if they wish to nominate anyone this year.
15. GECC Marketing Breakfast
SW reported that an invitation had been received for up to two members to attend a free breakfast seminar on 31 March. AD expressed interest in attending and the invitation was handed over. TW and SW also expressed interest – one or the other will accompany Angie, depending on availability. AD to report her learnings back to the committee
16. Coaches’ Payments
As the season draws to a close, we are reminded that the second and final instalment of coaching fees is due.
MOTION: ‘That the club pay Rob Passante, Men’s Coach, the balance of $1500 for coaching fees’.
Moved: Stephen Pearson
Seconded: Angie Dickson
CARRIED: Yes
MOTION: ‘That the club pay Craig Robinson, Women’s Coach, the balance of $1000 for coaching fees’.
Moved: Stephen Pearson
Seconded: Angie Dickson
CARRIED: Yes
17. Date of Next Meeting
Date & Time of next meeting: Monday 10th March 2004 at 8:00pm (TBC)
Place of next meeting: ECR Clubrooms

Meeting closed at: 9:36pm