Club Draw Results Players History Photos Links Contact Us
Monash University CC News

Committee Meeting 9, 2003

By Shelley Wilson



Meeting Number Eight for the season 2003/04
Date & Time of Meeting: 15 March 2004 at 7:21pm
Meeting Venue: 67 Rennie Street, Thornbury

1. Preamble
Committee present:
Shelley Wilson President, chair
Stephen Pearson Secretary
Tracy Widdows Treasurer
Belinda Pearson Vice President
Vanessa Henderson Equipment Manager
Kelly Morris VWCA delegate
Megan Rourke Member without portfolio

Members present:
Craig Robinson Life Member
Ben Townsend Social Member

Apologies:
Don Baulch MCA delegate
Angie Dickson Sponsorship Manager
Akshay Atri Member without portfolio

2. Minutes of Previous Meeting
The Minutes of the Meeting Number Eight held on 23 February 2004 were presented for acceptance, without amendments.
MOTION: ‘That the minutes of the meeting held on 23 February 2004 be accepted’.
Moved: Tracy Widdows
Seconded: Belinda Pearson
CARRIED: Yes

3. President’s Report
SW reported that enquiries had been made about a new Women’s Coach for 2004/05. Leroy De Alwis and John Wise are both not interested. Graeme Morna has not yet been contacted. TW reported that she had spoken to Jeff Gallagher, a current SDCCL Shield player and junior coach. He may be interested and will get back to TW.

4. Treasurer’s Report
TW distributed the current cash book to all present and reported that cash would be banked on Friday. The balance as of 2 December 2003 is $5,564.73
SP reported that he also has cash at home, and needs to collect a further $205 from Akshay Luther. SW reported that she has $464.05 cash and will bank this on 19 March.
Action: TW to bank cash at hand.
Action: SW to bank cash at hand and forward details of banking to TW.
Action: SP to collect cash from Luther and bank all cash at hand, providing details to TW

5. Accounts Payable
VWCA: KM reported that we currently have approximately $30 in outstanding fines. See VWCA Report below.
MCA: SW reported that DB paid fines of $35 from drinks takings he had to hand (this is detailed in information provided to TW per point 4, above).

6. VWCA Report (Kelly Morris)
Finance: We have about $30 in outstanding fines. Unfortunately, the VWCA has lost the receipt for the last two fines KM paid, so they say we have $80 in outstanding fines. KM is in the process of sorting it out with them. As we are not in the finals, there is no urgency to sort this out. However, we will not be able to re-affiliate if they are not paid before the AGM (usually in August).
Member Protection Policy: The VWCA are adopting a Member protection Policy. This is for use when a player makes allegations regarding another player or an official in the case of assault, abuse (sexual, physical, verbal) and discrimination. The policy requires clubs to ask their coaches and some volunteers (ie people responsible for children) to undergo a police check and sign a statutory declaration prior to being hired. This will come into place in July 2004. Coaches that are already employed will not have to undergo a police check until July 2005. It is important that we ask applicants for the women’s coaching position to provide a police check and sign the statutory declaration before they can be officially hired.
Email: Cricket Victoria are implementing a state wide email system. Our email address is gryphons@club.cricketvictoria.com.au – and it can be accessed from the Cricket Victoria website.
General: The VWCA require their statistics well before we have them ready at a club level, so KM would like to thank TW for going through the score books last Monday. Helen was the only player who qualified for the bowling, and we did not bother with the batting, as no one had done anything significant for the season.
7. MCA Report
SW reported on behalf of DB that finals grounds have been allocated. The MCA Presentation Night is on 3 April 2004 at Sacred Heart Mission. Further details to be provided by Alek Khan. MCA requires information on our intentions for next season (ie number of teams and preferred days of play) by 16 March 2004. SP has already provided this information.
8. Nomination for Life membership
SP reported that one nomination for Life Membership had been received (Don Baulch, nominated by Kelly Morris).
SW reported that DB had declined the nomination on the basis of, among other things, any perceived conflict of interest due to his wife (SW) being club President.
Those present discussed the merits of DB’s nomination and agreed with Craig Robinson’s suggestion that Don’s wishes should be respected.
No Life Memberships will be conferred this year.
9. 1%er Awards Night
SW advised that most votes had been received and compiled into a spreadsheet. Women’s First XI votes are still to be collected.
Only 4 rounds of votes were collected for the Women’s First XI. Those present agreed that SW should obtain ‘peer’ votes from the 8 women who had played the most matches for the season (Karen T, Sally W, Helen T, Trcay W, Kelly M, Alison C, Vanessa H and Kim L – with Cat J as a back up)
Feedback from the season and how voting went: forms need to be better designed to include information on date, round number and opposing team; captains need to be better educated about the philosophy behind the award (ie not an ‘MVP’) so that they can explain this to umpires/opposing captains doing the voting.
Action: SW to pick up light projector, gryphon mascot suit and karaoke machine (if available), and bring laptop with spreadsheet on the night
Action: SP/BP to collect premiership flags and slab of beer (for raffle) from club rooms
Action: TW to bring raffle books
Action: VH/TW to work the door on the night

10. Presentation Night
BP reported that statistics had been compiled for trophy winners, but that 2 of the potential winners are not members. For the Women’s Second XI player concerned, it was decided not to pursue this, as we had been extremely lenient with this player and her membership payment last season. The award will therefore go to the next eligible player. For the Women’s First XI player concerned, it was decided to give her one chance to pay her membership.
Action: KM to follow up with player mentioned to get her subs ASAP.
BP/SP reported that Club Championship points calculations for the men had become confusing because of one member who played a high number of games in both the Second and Third XIs. A discussion on how this and future committees should deal with such a situation followed.
MOTION: ‘That the guidelines for calculation Club Championship points be amended to include the statement: “If a person plays in two different XIs in one weekend, he/she will receive only the Club Championship points earned in the higher grade”’
Moved: Shelley Wilson
Seconded: Belinda Pearson
CARRIED: Yes
At the presentation night, we will have a slab raffle. In addition, John Leroy and Sally Whamond will donate a signed Steve Waugh book for auction, along with other items yet to be decided (perhaps mini keg).
All other issues will be finalised at a committee meeting prior to Presentation Night.

11. AGM
TW raised the idea of combining the AGM with Presentation Night, something she has seen done successfully at other clubs. Discussion followed and the following broad format was agreed on:
· Copies of previous AGM minutes, and treasurer’s and president’s reports to be left at each place setting, along with nomination forms for executive positions.
· Nominations to be handed to SP by start of entrée.
· Meeting to be conducted between entrée and main course.
MOTION: ‘That the MGCC combine the AGM and Presentation Nights as a trial for season 2003/04’
Moved: Vanessa Henderson
Seconded: Kelly Morris
CARRIED: Yes
12. Club Expectations
SP confirmed that he has advised the MCA that MGCC will enter one team in A Grade and one team in C Grade for 2004/05.
It was agreed that we would continue with plans to enter two women’s sides at this stage (subject to review).
SP advised that we may consider entering a second side in SDCCL, but this will depend very much on the make up of the grades in the competition.
13. ECR Clean Up and Key Handover schedule
Friday 19 March BP to collect master key from GECC
SP to collect Men’s First XI kit from Rob Passante
BT to collect master key and two ECR kays from SP
Sunday 21 March BT/KM/SW to move equipment between rooms at ECR
SP to keep practice kit out
SW to collect all keys from SP
Wednesday 24 March SW to tidy rooms and handover keys to GECC
14. Date of Next Meeting
Date & Time of next meeting: To be advised (after 24 April and before 8 May)
Place of next meeting: To be advised

Meeting closed at: 9:42pm