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Monash University CC News Committee Meeting 1, 2005By Catherine JonesConfirmed minutes of meeting 01/05 of the Monash Gryphons Cricket Club, held at 6.00pm on Monday 6 June 2005 in MONSU Meeting Room, Level 2 Chisholm Tower. Meeting Opened: 6.05 pm 1. Attendance & Apologies Present: Stephen Pearson (Chair) Catherine Jones (Minutes) Piyush Chhajed David Harrison Trevor Dixon Katherine Broome In Attendance: David Nankervis (Monash Sport) Terry Jenvey (Monash Sport) Apologies: None Absent: None 2. Welcome & Introductions Steve welcomed everyone to the meeting and introduced David and Terry from Monash Sport. Terry and David congratulate the new committee and thank them for taking on the positions. They explain that David will now be the direct contact at Monash Sport for the club. Steve explains that the budget agenda item will have to be deferred to another meeting, as the detailed financial information for last season has not been collected from the past treasurer, and Monash Sport are still working on theirs. Steve reminds Trevor to make sure Shelley hands over everything from the last season. He informs the committee that the club may have an outstanding debt to pay to Glen Eira Council for utilities fees, but is unsure of the exact amount, if any, until the detailed financial information for last season is collected from the past treasurer. The subject of vacant committee positions was raised. The committee still needs to fill the positions of Secretary, Equipment Manager, Events Manager and SD&CCL delegate. It was suggested by Stephen that Catherine be made Secretary. It was moved: ‘That Catherine Jones be elected into the position of Secretary’ Moved: Stephen Pearson Seconded: Piyush Chhajed Carried Unanimously It is agreed that all Gryphons mail be forwarded to Catherine at Clayton campus. Catherine to contact David N with appropriate details. The position of Events Manager was also discussed. David H. volunteers to take on parts of the role until a person is elected. 3. Coaching Positions Steve informs the committee of the current coaching situation. Rob Passante was officially dismissed last season as coach of the Gryphons. The club didn’t officially notify MONSU, which is something that will need to be done in the future. An advertisement has been placed on the Cricket Victoria website, but as yet there have been no official replies. There has been some interest shown by two current Gryphons, Craig Robinson and Alok Rajpal, but they haven’t given formal applications. The committee discussed further the need for a coach and what level of training the two Gryphons had. There was also discussion about whether we want the position appointed before pre-season training. It was decided that the advertisement would be kept up on the Cricket Victoria website. It was decided that the applications for the new Gryphons coach would close at the end of June. Formal interviews would be conducted soon after. The committee also decided that the two interested Gryphons should be invited to formally apply for the position. Terry leaves 6.25pm Stephen asks the committee what they think of the idea of having a women’s coach. The last committee agreed that they wouldn’t actively go looking for a women’s coach because of the turnout at training. Catherine notes that while it would be advantageous for the women’s team to have a coach, she doesn’t think that not having one would make people leave, or not join. Girls that have shown interest in playing for the Gryphons have shown interest in having someone to guide them. Catherine notes that having David H. and Ben G as informal coaches worked well last year. The idea of having a rotating roster where players from the men’s teams could guide the women was discussed. It was decided that someone not on the committee should be in charge of organising the roster (perhaps Ben) and finding out which of the men would be interested 4. Season 2005/06 Budget Steve notes that there is currently no budget for this season, and that Trevor should complete this with help from Shelley’s notes. Trevor to email Shelley to ask for financial documents. The budget will need to be completed as part of the Affiliation Kit 5. Affiliation Kit Steve informs the committee that an Affiliation Kit will need to be completed within the next month. The kit includes a membership list (including details on student members), a stock take on all club equipment, sponsorship details and budget. David asked about our fees structure and how that might change. Steve briefly outlined how the membership worked, and that we will have to look at it more closely and possibly restructure it. The loss of the MONSU grant, unexpected fees and levels of insurance are all arguments to possibly raise the membership fees for the club. 6. Job Descriptions Steve asked if any of the committee members had any questions regarding their jobs. He explained to Catherine that apart from minutes, her major role would be liasing with the Student Union and with the Glen Eira Council. The latter will be done in conjunction with David. Her first major job will be the application to the Council for the use of grounds. She will also be required to attend association meetings. David H. asked for specifics on his role. Steve explained that the main part of the Vice Presidents job is to look at sponsorship, and especially keeping current sponsors and finding new ones. Steve suggested that David H be in contact with the Racecourse Hotel as soon as possible as we will need to discuss a new deal because of the implementation of Pokies. The cost of venues and the current sponsorship deal with the Racecourse Hotel was discussed in detail, as well as other options for venues. Steve suggested that David H. be in contact with the council about the hiring of the hall at East Caulfield Reserve. Other options of marketing and publicity were also discussed. David and Piyush suggested targeting businesses around Fawkner Park General discussion about roles continued. Steve noted the delegates to relevant associations that they have to attend the AGMs. Katherine informed the committee that the VWCA AGM will be held in August. The MCA AGM is in July. David N. brought up the idea of the Gryphons using the Monash Caulfield gym. There was general discussion about appropriate classes for the Gryphons, and what deals could be made for us. It was generally agreed that going to set classes could be a way of improving team bonding, and will give us something to do when it is too dark or wet to use East Caulfield Reserve. Steve to keep in contact with David N about appropriate gym usage for the Gryphons. David N mentioned that there are three events that Monash Sport will be involved with that he would like the Gryphons to attend, if possible. They are the Melbourne Marathon, the ‘Around the Bay in A Day’ bike ride and the Portsea Swim Classic. There are various levels of involvement for all three events, but think it important that we be involved to show that we are part of Monash Sport. Steve mentions that this is important considering the implications of VSU. He believes that we should align ourselves more with Monash Sport than with MONSU, as it will be better for us in the long term. There was discussion about the possibility of us having a stall at the second semester ‘orientation’. David N also mentioned that he knew of many Caulfield students who would be willing to play cricket, and have been having regular social hits during semester. He will try to get in contact with them for us. 7. Number of teams. Steve mentioned that the number of teams was discussed with the previous committee and that they saw that having a fourth men’s team was not financially possible. It was not a question of numbers. Steve also notes that, as we are a club looking to survive the VSU era, we should not think about it. He notes that it is hard to make this decision without a budget. David H asks how much it costs to operate a turf side. Steve replies that it costs around $600 for entry fee, $220 ground fee, $660 for balls and $50 a playing day for umpires. Piyush suggests that it is then a matter of how much monetary sponsorship we are able to acquire. There was much serious discussion around the feasibility of having another turf side. It was noted that we still need to have a synthetic side or else the men could not train at ECR, and that the women should not necessarily have to ‘pay’ for this new side. Steve noted that the push for amounts of teams will come from the SD&CCL and not the MCA, so we should wait till we have a budget to make this decision. There was more general discussion about the implications of VSU on the club. 8. Consumer Affairs Documents Steve noted that we have to notify Consumer Affairs of our new Public Officer, and volunteered to take on the role. We also need to move $35 to pay for the transfer. It was moved: ‘That Stephen Pearson be made the Monash Gryphons Public officer for Consumer Affairs for season 2005/06. Further that the club authorises $35.80 for the payment of transfer and associated costs.’ Moved: Piyush Chhajed Seconded: David Harrison Carried Unanimously There was general discussion about other issues the committee members had, and Steve mentioned that the President, Treasurer and Secretary will need to attend workshops to understand the relationships between us, Monash Sport, MONSU and MONYX. Steve noted that he would like a survey of players to be undertaken, which he will circulate via email. He will also organise a venue for the next committee meeting. 9. Next Meeting The next meeting will be held at 6pm on July 4. The venue is to be arranged. Agenda items may include budget, affiliation kit, and scheduling of coaches interviews. Meeting Closed: 7.40 ACTION LIST MEETING 01/05 Who What Trevor Obtain finance items from Shelley Budget Steve Readvertise Men’s Coach position Follow up finances with Shelley Attend SD&CCL AGM Email David N about Gym usage/deals David H Contact Racecourse Hotel Katherine B Attend VWCA AGM (August) Catherine J Minutes Contact David N about mail etc Steve, Catherine and Trevor to attend workshops when they arise. |
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