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Monash University CC News

Committee Meeting 4, 2005

By Catherine Jones



Minutes of Meeting 04/05 of the Monash Gryphons Cricket Club, held on 24 August 2005 at 6.30pm at MONSU meeting room, Chisholm Tower, Monash University Caulfield Campus

Meeting Opened 6.30pm

1 Attendance
Present: Stephen Pearson (chair), Catherine Jones (minutes), Katherine Broome, David Harrison.
Apologies: Belinda Pearson, Trevor Dixon
In Attendance: David Nankervis (Monash Sport)

2 Minutes of Previous Meeting
Steve noted that Belinda voted against the motion to have a third turf side. Catherine asked that if there were any against motions that they tell her.

It was moved by the chair:
‘That the minutes of committee meeting 03/05 be accepted as a true and accurate record of that meeting, with amendments’
Carried Unanimously

3 President’s Report

Steve reports that he was contacted by Ben Longridge who, along with some friends is interested in playing with the Gryphons in season 05/06. He notes that the remaining circuit and spinning classes at Monash Sport have been cancelled.

4 Treasurer’s Report

As Trevor is absent from this meeting the Treasurer’s report is deferred.

Dave N notes that Trevor will have to see him as soon as possible to sign the appropriate pages in the affiliation kit.

5 Business Arising From Previous Minutes
5.1 Affiliation Kit
The affiliation kit is almost complete, minus corrections. Steve asks whether the Monash Gryphons membership form is appropriate. Dave replies that he will have to check on the use of the Monash Sport logo.

Dave N. also reminds the committee that the appropriate people will have to attend workshops as soon as possible.

5.1.1 Goals and Objectives
Steve asked that the committee move the goals and objectives that were sent around by email, unless there were any objections.

Cat aired reservations about the goal of having two women’s teams in two years considering that there is a lack of general support from the committee for recruiting women for the club, and as there is not a dedicated women’s coach. She agrees that having two women’s teams in two years is a realistic goal to set for the club.

There was some discussion around repairs to the facilities at East Caulfield Reserve. Dave N lets the committee know that he has regular meetings with the council about the reserve, should they wish him to raise anything.

As no one brought the Goals and Objectives that Steve sent by email, there was discussion around what was on it before any motion was moved.

The goals for this year, with amendments were:
*3 men’s sides in finals
*appointment of a women’s coach during the season
*staying financially viable with at least a $500 profit
*50 paid members

Other goals discussed included:
*2 women’s sides (2 year goal)
*5 men’s sides (5 year goal)
*improvement of facilities with help of council (2 years)
*2 top men’s sides in the Victorian Turf Cricket Association (10 years)
*juniors, both boys and girls (10 years)

It was moved:
‘That the Goals and Objectives of the Monash Gryphons Cricket Club be approved, as per the email and suggestions’
Moved: Steven Pearson Seconded: Catherine Jones
Carried Unanimously

5.2 Coaching
Craig Robinson has been in contact with Steve regarding the training facilities that are in use by the club. The nets that are provided at East Caulfield Reserve are of particular concern.

Craig has suggested that the club look into repairing the portable net, and possibly purchasing a new one.

Belinda has passed on a message that the portable net needs one new pole, but we cannot check the size of the pole because it is locked in our equipment room which we don’t have access to until keys for ECR are changed over.

Steve reports that the price of a net at Greg Chappell stores is $430 with no poles.
Dave H. tells the committee that he has a friend that could make poles for us, but he will need to enquire further.

Craig also raised the possibility of us having a bowling machine for the club, but knows that this is a long term goal. It will cost us around $3500 to buy one new, cheaper for second hand.

Dave N brings up the issue of power. This will need to be thought about, and discussed in conjunction with the council.

5.2.1 Remuneration for men’s coach
Steve told the committee that while they had appointed Craig as coach, there was no motion moved to pay him for his duties. Steve reminded the committee that they had offered Craig $3000 for season 2005/06, however this amount could be negotiated.

It was moved:
“That the club pay Craig Robinson $3000 for his services as men’s coach for season 2005/06”
Moved: Steven Pearson Seconded: David Harrison
Carried Unanimously

5.2.2 Women’s Coach
Catherine told the committee that some of the women players had been in contact with her asking that the women’s team have a coach for the season. The details of two possible coaches had been passed onto her by Kelly Morris and Maz Chaudhry. Kelly told her that Graeme had contacted her and was very enthusiastic about coaching the women for this season.

Steve replied that Kelly had passed on the details to him, and he had already rung Graeme to say that the club wasn’t interested.

Catherine asked why the phone call had been made without committee approval.

Steve replied that he knows Graeme and feels that he wouldn’t be appropriate for this club. Graeme had been the coach of Hawthorn/Monash Uni and had stopped coaching there. He also tells the committee that Graeme was asking too much for his position. He apologises for ringing Graeme without consulting anyone.

There was discussion about whether or not the women need a coach for this season, considering the turnout at training sessions, this pre season and during last season.

Catherine noted that having a coach for the women will encourage new players to the club, and current players, as they will have a dedicated person to coach them who is not currently playing. She recognises the work that Dave H and Ox did for the girls last year, and that in the interim while there is not a dedicated coach she would appreciate their help again.

Catherine also noted that as a player/captain without any formal qualifications, it is hard for her to run a training session as well as concentrate on other duties. She also airs concern about the training situation this year, as there is only two nets, and now there is an extra men’s team. The reason why girls are not turning up is because they do not feel comfortable training with the men.

There was further discussion about training, and it was agreed that if there was a women’s coach it would encourage girls to turn up to training, and alongside Craig and Campbell, they could work out a training schedule so that all teams have a ‘fair go’.

Steve asked what Catherine wanted the committee to do in the meantime.

Catherine asked that the committee start the formal procedure for hiring a women’s coach. She recognised that payment might not be an option, but asks that the committee look into the possibility of obtaining an extra grant for the women’s coach.

It was agreed that Catherine would contact Maz and get her to find out about her possible coach, and that she would also ring the VWCA to ask about those that have level 1 or 0 training.

Steve will ring the VCA and ask about those that have qualifications as well.

5.3 Equipment Repairs and Purchases
Steve reminded the committee that they have to make purchases of balls as per Bel’s email.

Steve reported that the club needs 2 sets of match balls for MCA grades, 1 set of match balls for VWCA and 1 set of match balls for SD&CCL. He also notes that the club will need to buy 1 set of white balls for the one dayers at the start of the season for SD&CCL, 6 of which will be sold to Reds CC at cost price. The club will also buy 1 set of match balls from the MCA at cost price.

All purchases will be made fro Greg Chappell Cricket Shop as they are the cheapest. They need cash on delivery.

Practice balls for this season have already been purchased by Steve.
Motions will need to be moved to reimburse Steve and to authorise further purchases.

5.3.1 Purchasing procedure.
As this was requested by Trevor, who is not present, this item shall be deferred.

5.3.2 Pearson Rebate
As per item 5.3, Steve needs to be reimbursed and authorisations need to be made for the purchase of balls for this season.

It was moved:
“That the club authorise up to $3500 on the purchase of match balls for season 2005/06”
Moved: Steven Pearson Seconded: Katherine Broome
Carried Unanimously

It was moved:
“That Steven Pearson be authorised to buy the match balls, and be reimbursed by the club”
Moved: Catherine Jones Seconded: Katherine Broome
Carried Unanimously

It was moved:
‘That the club reimburse Steven Pearson for $400 for the purchase of practice balls.”
Moved: Catherine Jones Seconded: Katherine Broome
Carried Unanimously

Dave N reminded Steve that there needs to be an invoice from MCA so that the cheque for affiliation can be raised. Steve to follow up.

5.4 Chocolate Fundraising
Catherine informed the committee that she had done some initial research into Cadbury fundraising. They require that payment is done 28 days after delivery.

Steve asks what Catherine suggests the club does.

Catherine responds that it would be a good target to sell 40 boxes, as that is about a $1000 profit. This could be done by selling $1 or $2 boxes.

The committee suggests that the club sells $1 boxes only. Catherine to organise delivery.

5.5 MCA Cheque
Has been organised. Steve needs to give Dave N an invoice from MCA

5.6 JLT Insurance
JLT player insurance costs $125 per team. An invoice is in the mail for us.

6 Correspondence
6.1 Correspondence In
Catherine reported that she has received three applications for captains. She has also received a reminder notice for the Glen Eira Council and from the Melbourne Cricket Centre. She has also got about 5 Greg Chappell catalogues should anyone want one.




6.2 Correspondence Out
There have been numerous cheques sent out to various suppliers. No other correspondence out. Catherine to check with the council to see if they received our cheque and to ask about the use of ground pack (for Steve)

7 Other Business
7.1 Association Meetings
Katherine B missed the VWCA meeting as she had a car crash. They have received our affiliation kit.

Steve attended the MCA meeting and handed in the affiliation kit. There were some changes to the rules which he has already circulated by email.

7.2 Events
The Twenty20 match needs to be organised but Steve has had no response from the football club.

The committee agrees that there will be a membership giveaway at this function, and possibly a raffle.

Trevor has communicated that he would like to revamp the trivia night with some ‘incentives’ for people to come. Hopefully this will take place after the 3rd or 4th round of matches.

It was decided that the date of the Trivia Night would be the 29th of October.

7.3 Sponsorship
David H reports that he is still searching for major sponsors for the 2005/06 season. He has approached some businesses around the Fawkner Park area, but the council is not happy about us putting up banners while we play. Dave suggests that we look to put signage on the back of our scoreboard.
David H to chase up companies again, and to look into the possibility of Kennards Hire sponsoring us.

Steve reports that he had a meeting with the Racecourse Hotel, and that they have been receptive. They want us to have a sponsorship plan, which should be done by the committee. Steve notes that they are not happy with the bar tab situation, but want to give us a cheque instead. They can also only commit to a one year deal.

7.4 Recruitment
Recruitment still occurring. Steve to get publicity poster to Catherine as soon as possible so that it can be put up.

7.5 Membership Kit
Membership form has been done, but the kit cannot be put out until we know about the usage of the Monash Sport logo.

8 Next Meeting
Undecided. Captain interviews will need to be done.

Meeting Closed 8.10