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Monash University CC News

Committee Meeting 5, 2005

By Catherine Jones




Confirmed minutes of meeting 05/05 of the Monash Gryphons Cricket Club, held at 6.30pm on Thursday 15 September 2005 in MONSU Meeting Room, Level 2 Chisholm Tower.

Meeting Opened: 6.31 pm

1. Attendance & Apologies
Present:
Stephen Pearson (Chair)
Catherine Jones (Minutes)
Katherine Broome
Belinda Pearson

Apologies:
David Harrison
Trevor Dixon
David Nankervis

Absent:
None

2. Minutes of Previous Meeting

It was moved
‘That the committee accepts the minutes of meeting 04/05 as a true and accurate record’
Moved: Belinda Pearson Seconded: Catherine Jones
Carried Unanimously

3. President’s Report
Steve reported briefly on what has happened at the club over the past couple of weeks. There were 12 new faces at the last training session, including the return of Anne McDiarmid and Kent Jepperson (who has come to us from Denmark)

4. Treasurer’s Report
As the treasurer is not present there is nothing to report.

5. Captains Elections
There were five applications for the four men’s teams for captains this season. They will now need to be elected.
Craig Robinson was unable to attend the meeting but has passed on his votes to Steve.

The only application received for the 1st XI captain was Matthew Varcoe.
Discussion took place around the application

It was moved:
‘That Matthew Varcoe be appointed 1st XI Gryphons captain for the 2005/06 season’
Moved: Stephen Pearson Seconded: Catherine Jones
Carried Unanimously

The only application received for the 2nd XI captain was David Harrison.
Discussion took place around the application

It was moved:
‘That David Harrison be appointed 2st XI Gryphons captain for the 2005/06 season’
Moved: Belinda Pearson Seconded: Katherine Broome
Carried Unanimously

There were two application received for the 3rd XI captain, Ben Longridge and Dharmendra Yadav.
Belinda noted that she had reservations in voting for Ben as captain when he is new to the club this season. The captain is in charge of a substantial amount of Gryphons equipment. She adds that his was by far the better application out of the two, and we should at least give him a go.

Catherine and Steve both agree and note that he seems very keen.

Catherine notes that we should tell him that while it is good that he is bringing a number of his friends to the club, there is no guarantees that they will all play in the same side, just because he is captain.

Steve notes that he understands people’s fears, but Ben has done everything that Steve has asked him to do, including giving all the contact details of the guys that he is bringing to the club. He notes that Dhamendra has already shown a lack of commitment as he has not been at training at all, and last year was not present at the second day of a two dayer, without telling anyone. Should we be encouraging this of a captain?

Belinda suggests that a gear checklist be made for all club captains, so they know what should be in the kit.

After further discussion, it was moved:
‘That Ben Longridge be appointed 3rd XI Gryphons captain for the 2005/06 season’
Moved: Belinda Pearson Seconded: Catherine Jones
Carried Unanimously

The only application received for the 4th XI captain was Stephen Pearson.
Discussion took place around the application

It was moved:
‘That Steve Pearson be appointed 4th t XI Gryphons captain for the 2005/06 season’
Moved: Catherine Jones Seconded: Katherine Broome
Abstentions: Belinda and Stephen Pearson.
Carried Unanimously

Discussion took place around having a review of all captains to take place at the start of December.

It was moved:
‘That at the start of December all Gryphons captains shall have a review of their position’
Moved: Catherine Jones Seconded: Belinda Pearson
Carried Unanimously

It was also suggested that a ‘Captains Kit’ be produced that will include a letter of congratulations, information about the review, list of equipment in team kits and how to do match day finances.

6. Business arising from previous minutes
6.1 Coaching
Steve reports that all official paperwork has been completed with MONSU for Craig Robinson as coach. The possible women’s coach will be coming to training on Sunday to meet the girls. MONSU has confirmed that there is possibly room in the budget for us to get money for a women’s coach, but they will not commit to anything.

An advertisement for women’s coach has been sent to the VCA and VWCA.

6.2 Equipment Repairs and Purchases
Belinda reports that balls have been bought for this season. They were paid up front so that it was cheaper for us.

The balls that were bought are: 1 box (12 balls) MCA, 1 box (12 balls) white MCA, 1 box (12 balls) VWCA and 1 box (12 balls) SDCCL.


It was moved:
That Stephen Pearson be reimbursed by the club for the amount of $1884.00 for the purchase of cricket balls for the 2005/06 season’
Moved: Catherine Jones Seconded: Katherine Broome
Abstentions: Belinda and Stephen Pearson
Carried Unanimously

Half of the MCA box of white balls will be sold to the Reds Cricket Club. We should be receiving $327 from them for this purchase.

Bel reports that all the equipment that needs repairing has been done, and that practice balls will be available from this weekend for all those that have paid their subs.

6.3 Chocolate Fundraising
Cat reports that she has done further research into the chocolate fundraising, and that the order will be placed ASAP. She will make sure that the club receives an invoice from Cadbury’s.

6.4 Sponsorship
This item will be deferred until David H returns from holidays. Discussions are still continuing between the club and the Racecourse Hotel.

It was suggested that another form of sponsorship could be the ‘(sponsor name) 1% awards’.

6.5 Events
Discussion took place about what events should take place this year. A possible list of events follows:
Trivia Night, Mexican Night (?), Curry Night, 1% awards, Presentation Night,
The Practice match against Southside on the 25th of September, starting at 1pm. There will be lunch served during the innings break, where a membership draw will take place.

Bel and Steve will be purchasing food and drinks. They will ask some of the guys for eskies.


7. Correspondence
There has been correspondence in and out with the council regarding the nets. An invoice from the SDCCL and the VWCA fixture was also received. We also received a statement for hiring fees from the council. This will need to be paid

It was moved:
‘That the club pay Glen Eira Council $233.19 for hire fees’
Moved: Catherine Jones Seconded: Belinda Pearson
Carried Unanimously

The invoice for SDCCL will need to be paid as soon as possible. We only need to pay half of the $180 for the season’s affiliation fee. There is also an outstanding debt of $20.

It was moved:
‘That the club pay the SDCCL $110 for half of the seasons affiliation fee and the outstanding debt’
Moved: Catherine Jones Seconded: Belinda Pearson
Carried Unanimously

8. Other Business
8.1 East Caulfield Reserve
8.1.1 Nets
Steve reported that there is some concern amongst players that the nets at East Caulfield Reserve are unsafe. There are gaps between the nets and the ground that is big enough to fit a cricket ball through, and the synthetic in the net furthest from Dandenong Rd needs replacing urgently.
Steve has already spoken to the council about the nets, and the council believe that the synthetic and the nets are Southside’s problem and ours. Steve is to liase with Southside about the nets and where we want to go from here. Direction as to what will be done will come out of these meetings.

Belinda and Catherine both expressed concern that this is a public liability issue, and therefore a council issue. Belinda wanted to know if it was possible to have the nets locked if the cricket clubs paid for it.

The issue of the public using the nets and damaging them was also discussed. The committee all agreed that we shouldn’t have to pay for damage done by the public.

The idea of having roll up carpet/synthetic was discussed, as were the options of having synthetic and concrete end to end. The concrete landing at the bowlers end is unsafe and very slippery when wet.

Steve and Bel had done some research into having a rubber run up mat, which will be less dangerous for the bowlers. Purchasing mats from Clark Rubber will cost approximately $80 a metre, while synthetic from other companies will cost around $25 a metre.

Belinda to do some research into what it will cost from Greg Chappell Centre and Maddocks Sports.

Repairing the portable nets was also discussed, and we won’t be able to do any research until we can get into our storeroom.

8.1.2 Application Paperwork
This item was deferred until the next meeting.

8.1.3 Keys
The keys to the clubrooms will be handed over on the 27th of September. Steve to organise a meeting with all Presidents of clubs that use the rooms about cleaning the rooms.


8.2 Twenty20 match
The Twenty20 match has been rescheduled to the 16th of October. The girls will not be in attendance because they have a match that day.

8.3 Practice Match
The practice match will take place on the 25th of September against Southside.

8.4 Liquor Licence
We will need to look into getting a liquor licence so that we can sell alcohol from the kiosk. If we get caught selling alcohol without a licence there is a $6000 fine for all committee members. For the application we will need a plan of the area in which we want to sell items, a police check of all Exec, a copy of club rules/constitution, and appoint a nominee who will need to have a RSA. There will need to be a public notice displayed, and the application will take about a month to get. It will cost approximately $54 initially and then $50 renewal.

Bel has agreed to be the nominee. It was also decided that the first event will be a non-alcoholic event.

9. Next Meeting
The next meeting is to be decided.

Meeting closed 8.00