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Monash University CC News Committee Meeting 3, 2006By Catherine JonesUnconfirmed minutes of meeting 03/06 of the Monash Gryphons Cricket Club, held at 6.30pm on Tuesday 18th July in the MONSU meeting room. Meeting Opened: 6.40 1. Attendance & Apologies Present: Stephen Pearson (Chair) Catherine Jones (Minutes) Katherine Broome Piyush Chhajed Ben Gordon Megan Robinson In Attendance: Caroline Cooksley (Monash Sport) Apologies: David Harrison 2. Minutes of Previous Meeting It was moved: ‘That the committee accepts the minutes of meetings 1/06 and 2/06 as a true and accurate record’ Moved: Ben Gordon Seconded: Piyush Chhajed Carried Unanimously 3. Treasurer’s Report Cat notes that there are several bills that need to be paid We received a bill from Glen Eira council for the cleaning company that were booked to clean the rooms at the end of the last meeting. It was moved: ‘That the committee authorise *** to pay the council cleaning bill.’ Moved: Catherine Jones Seconded: Ben Gordon Carried Unanimously Cat has also received a notice from the council regarding food handling. We need to authorise $90 to pay for registration It was moved: ‘That the committee authorise to pay *** for the Glen Eira Council food handling bill.’ Moved: Catherine Jones Seconded: David Harrison Carried Unanimously The club has also received a bill from the council for ground maintenance and utility fee. It was moved: ‘That the committee authorise ***’ for the Glen Eira Council utility bill’ Moved: Catherine Jones Seconded: Ben Gordon Carried Unanimously Stephen brings up the affiliation fees for the MCA and the VWCA. As we are entering three teams into the MCA competition, the cost will be $1800. It was moved: ‘That the committee authorise *** for affiliation fees for season 2006/07 to the Mercantile Cricket Association’ Moved: Ben Gordon Seconded: Megan Robinson Carried Unanimously The affiliation fees for the women’s team is *** and the fixtures fee is *** It was moved: ‘That the committee authorise *** for affiliation and fixtures fee for season 2006/07 to the Victorian Women’s Cricket Association’ Moved: Katherine Broome Seconded: Catherine Jones Carried Unanimously 4. Correspondence In 4.1 Bills from Council Already covered in item 3 4.2 Survey Results Cat reports about 20 members returned the survey. She circulates the results. It was decided that every committee member should read the results and then bring relevant items to the next committee meeting for discussion. 4.3 Liquor Licensing Cat reports that Bel has asked that David and Piyush fill out the police check form so that we can proceed with liquor licensing. Megan asked whether the people that completed the Police check were the only ones that would be able to serve alcohol at events. Cat and Steve explain that the police checks are done for the senior committee members only to complete paperwork. As long as there are people at events with Responsible Serving of Alcohol supervising, then anyone is able to serve. 5. Pre-Season Steve notes that the first indoor session is on the 2nd of August. The main priority of this pre-season is have players from every team attending. Cost for sessions was discussed. Steve suggests that we charge a price dependant on how much net time players get. Steve suggests that we call all current members to remind them about pre season training. It was decided that the calls would be split up amongst the committee members. Cat will do an email tomorrow regarding Pre-Season net times. 6. Coaching There have been no responses to the ads placed for a men’s coach. Megan notes that it looks like there is much demand and not much supply. Cat notes that Tim Newhouse is still keen to coach the women for the next season. Discussion took place around what was going to happen during pre-season training. Piyush noted that he is undertaking training, so has offered to help with coaching during the pre-season. Megan notes that it is important that the pre-season training session are organised, as this will mean more people are likely to turn up. She suggests that we look into fitness sessions. Cat notes that it might not be possible to do gym sessions, as not many people responded in the positive on the survey. Megan suggests that the first 20 minutes of the first few outdoor sessions are fitness based. She also suggested doing a round robin between fitness, batting and bowling. There was more discussion around organisation of training sessions for pre-season, but nothing was decided. Cat will put a note at the bottom of the email about the men’s coach situation. 7. Captains Cat notes that it is time to start thinking about captains for the upcoming season. It would be ideal to have the captains by the end of August. It was decided that all captain’s positions would be declared open. Applications will be accepted as soon as the email goes out, with the closing date the 18th of August. There will be a committee meeting on the 23rd of August to primarily discuss the applications received. Cat will send out another email to ask for applications. Applicants must state their vision for the season, their leadership experience, and the preference for which team they would like to captain. 8. Equipment Purchases Piyush and Ben note that they have done some pricing for portable nets, the cheapest of which is ***. Ben also reports that he has spoken to Jim S about training balls, and his source has none left. There was discussion around what we should do for training balls for the season. Cat suggests that instead of giving each member a training ball with membership, they get a Gryphons Cap. We can buy a set of half decent balls for the club. If players want their own good quality ball, then it could be up to them to buy their own. 9. Events Megan hands around a list of events and possible dates to the committee. The following dates were decided: Practice Match & family Day 1 Oct Pub Crawl 24 Nov Curry Night 13 Jan 20/20 Match 25 Feb (TBC) Trivia Night 10 March Presentation Night 5 May Some events will be subject to change dependant on fixtures. The committee agrees with Megan’s suggestions for items to be sold at the kiosk. She notes that she is happy to have the kiosk as a point of sale for other items/functions/membership. Megan will book the hall for the Trivia and Presentation nights as soon as possible. 10. Other Business Steve would like to be nominated to the MCA executive as a club delegate. It was moved: ‘That the committee nominates Stephen Pearson to the position of Club Delegate on the MCA Executive’ Moved: Catherine Jones Seconded: Piyush Chhajed Carried Unanimously Meeting closed 7.59 |
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