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Monash University CC News

Committee Meeting 1, 2006

By Catherine Jones



Unconfirmed minutes of meeting 01/06 of the Monash Gryphons Cricket Club, held at 6.30pm on Thursday 25 May at the Racecourse Hotel, Caulfield.

Meeting Opened: 6.40

1. Attendance & Apologies
Present:
David Harrison (Chair)
Catherine Jones (Minutes)
Katherine Broome (From Item 5)
Stephen Pearson
Piyush Chhajed
Ben Gordon

In Attendance:
Matt Broderick
Trevor Dixon

Apologies:
Matt Varcoe


2. Minutes of Previous Meeting

It was moved from the Chair:
‘That the committee accepts the minutes of meeting 11/05 as a true and accurate record’
Carried Unanimously

3. Treasurer’s Report
Trevor summarises the club’s financial position, and hands around a final statement.
Cat hands over correspondence from the council. The club owes approximately $1200 in bills. Those that were on the old committee note that this should have been paid but wasn’t as they were going to investigate the electricity bill.

It was moved:
‘That the committee authorise *** to pay the outstanding council bills.’
Moved: Piyush Chhajed Seconded: Ben Gordon
Carried Unanimously

Trevor has also emailed Caroline from MONSU to ask how much we should be paying in affiliation fees to the union. She will be sending information through to Cat in the next few days. Trevor suggests that the committee move a motion to pay up to what we think we should be paying, based on amounts that have been given to us in the past.

It was moved:
‘That the committee authorise up to *** to pay our affiliation fee to MONSU.’
Moved: Catherine Jones Seconded: David Harrison
Carried Unanimously

Trevor reports that there are several amounts of outstanding income, including $200 from Southside, $324.00 from Reds for cricket balls and $48 from Campbell for chocolate money. Stephen reports that he has the cheque from Southside.

Trevor and Cat both raise concerns about the amount that Southside should have paid. The committee agreed that they should have been paying half, but they ended up paying $200. Steve apologises, and says that it has been hard to get any money out of them at all.
David will chase Campbell for the $48 in chocolate money. Cat suggests that next year members pay for the box up front, and then keep any money they receive. It could all possibly be done with memberships.

Steve notes that the money from Reds was deposited in the club bank account in December last year. Trevor states that he has looked for it and no amounts deposited could have been the money from Reds. Piyush notes that he will chase the union to see where it went. Ben suggests also contacting Reds to see if the money was withdrawn from their account.

Trevor reports that after all bills have been paid, we will have approx $*** in our bank account.
He notes that the Presentation Night, the Trivia night and the Curry night were all successful. The records kept from the kiosk sales were not kept accurately, so it has been hard to determine what was actually bought. It is the same for merchandise sales. We only have an estimate from the receipts that have been written.

He also reports that from going through all the money that has been deposited into our bank account there is about $90 missing. He will ask the union about this missing money.

The sponsorship from Max has also not been followed through. Steve reports that Max didn’t send through details of his business so they were never put on the scoreboard. Money was also never collected. Cat will ring Tracy and ask whether Max is willing to sponsor us for the next season.

David asks Steve whether the union will be able to give us the same amount of money this year as last. Steve responds that it is looking like they will be able to give us around 80%. The coaching grant is definitely not guaranteed.

Trevor asks Steve whether we still owe MCA $30 for a fine. Steve notes that the MCA will probably add it to the affiliation fees at the start of the season.

The committee thanks Trevor for all his work in the previous season.

4. Correspondence In
4.1 Bills from Council
Already covered in item 3

4.2 Public Officer Details
Cat reports that the club must change over the Public Officer details. She asks David to fill in the
corresponding forms, and will be sending it back to the union with the AGM minutes.

4.3 Liquor Licensing
Cat reports that Bel has asked that David and Piyush fill out the police check form so that we can proceed with liquor licensing. She is happy to remain the ‘first contact’. Cat will email David and Piyush the form tomorrow.

5. Position Descriptions
David asks whether any of the new committee members has any questions about what their position entails. Ben is not sure how much the Equipment Manager must do.

Steve answers that they are in charge of working out all purchases that the club must make, including balls and commodities. They are also responsible for stocktaking the equipment and merchandise, and working out kits at the start of the equipment. The committee usually helps with this. He adds that he has a list of all the equipment that the club has, but it will need to be typed up.

Cat adds that this season she would like to have the responsibility of sending out club emails and newsletters, as it should be the Secretary’s job. She thanks Steve for doing it last season. Cat and Steve will talk about emails and member lists at a later point.

Katherine Broome arrives at 7.40


6. Presentation Night
David reports that Presentation night was quite successful, and would like the club to run events this way in the future. We will need to make a proper budget in the future so that we can better cater for those attending.

Piyush adds that feedback from players has been that it was more of a ‘family atmosphere’.

David suggests that as we get two free hires out of the council for the hall that we use the area more often instead of spending lots of money on hiring a venue. He also adds that the fridge will be coming next season, so we will be able to do more with the kiosk.

Steve suggests that if we want to move the fridge in over the winter, we could talk to the soccer club about access to the kiosk. Trevor also suggests that we could talk to them about joint purchase of a second hand fridge that we could share.

7. Sponsorship
Piyush reports that he has spoken to his work (Timbercorp) and they are willing to sponsor us $1000-1500 for the season and in future seasons. In return they would like their logo and caption on our website, and possibly on signage.

David will talk to the council about what kind of signage we are allowed to have on the boundary and around East Caulfield Reserve.

Piyush and Steve suggest that a list of sponsors could go at the end of any email.

Cat suggests that before anything formal is entered into, that the committee approval a sponsorship proposal so that we know what prices etc we can offer. There is limited space on things like tshirts and playing tops, so we should know what each is worth, and what we can offer companies and individuals.

David suggests that we could put signage up in the club rooms, and also give out certificates of thanks for those companies that sponsor us.

Piyush would like to see all sponsorship finalised by the start of September. We should also have incentives for member sponsors.

Steve suggests that we make the pack available to all members of the club.

Cat will work on a sponsorship pack which will hopefully be available by the weekend.

8. Equipment Purchases
David reports that he has spoken to Jim Sosic, who might be able to get us some second hand practice balls for the new season, as our current ones are on the way out. He would also like us to purchase some new nets for the centre wicket. Ben will investigate prices for portable nets.

It was suggested that we try to find the best place to buy good equipment.


9. Pre-Season Training
The times for pre-season training have changed slightly. There is one session which is from 6-7 pm. We will try to get this time changed as hardly anyone will be able to make that time.

David and Piyush both suggest that a survey is sent out to find out whether members would attend gym sessions organised by the club at Monash.

This survey should also include whether they would like to play on Saturdays or Sundays, and whether men are interested in playing in a one day competition on turf on Sunday mornings at 10am.



10. Coaching
10.1 Men’s
David suggests that the coaches are still appointed internally. He suggest that this year there are three coaches (1 batting, 1 bowling, 1 fielding). Ben suggests that if they are of an adequate standard to coach batting and bowling that they would also be adequate at fielding, so a fielding coach mightn’t be necessary.

It was suggested that if we are to have three coaches that they might be split amongst the grades. Everyone agreed that this could mean that players can have more one on one time with the coach.

Piyush notes that he will be undertaking his level one coaching in the coming months.

Everyone asks whether we will be paying for all coaches or whether it is done voluntarily. Ben suggests that if they are all of adequate standard that they will ask for payment. Cat agrees, and suggests that they should be paid.

David notes that Craig Robinson has already said that he is not interested in the coaching appointment next season.

Steve suggests that perhaps we should have a training manager who is in charge of making sure that training sessions run smoothly.

It was suggested that we should figure out our finances more before deciding what we are doing with coaches.

10.2 Women’s
Cat reports that Tim Newhouse is still keen to be the women’s coach. She is not sure whether he expects to be paid/how much he wants. He will be in the UK until the start of the season.

11. Other Business
David and Steve report that there will possibly be a one day MCA ‘E’ Grade next season. We should think about either changing our current ‘D’ grade, or putting in a new side if we have the players.

12. Next Meeting
The next meeting will be on Thursday 22 June at 6.30in MONSU.


Meeting closed 8.05