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Monash University CC News

Committee Meeting 5, 2006

By Catherine Jones



Unconfirmed minutes of meeting 05/06 of the Monash Gryphons Cricket Club, held at 6.30pm on Tuesday 12 September at Chisholm Tower, Monash Caulfield.

Meeting Opened: 6.40

1. Attendance & Apologies
Present:
David Harrison (Chair)
Catherine Jones (Minutes)
Katherine Broome
Piyush Chhajed
Ben Gordon

Apologies:
Caroline Cooksley (Monash Sport)
Megan Robinson
Stephen Pearson
Matt Varcoe

2. Minutes of Previous Meeting

It was moved:
‘That the committee accepts the minutes of meeting 04/06 as a true and accurate record’
Moved: Piyush Chhajed Seconded: Ben Gordon
Carried Unanimously

3. President’s Report
David reports briefly as most other information is covered in other parts of the meeting. He notes to the committee that he has been in contact with many companies regarding sponsorship. He thanks Cat for preparing a well written sponsorship prospectus.

Piyush notes that we should only be looking at small amounts because we have a major sponsor.

David notes that the prospectus has been amended so that only the smaller amounts are available. He informs the committee that some of the companies he has targeted include Crazy John’s, Kmart and Bi Lo. He will be in contact again with them soon and will let the committee know his progress.

David reports that there was a small turnout at the first Sunday afternoon training session, and that the numbers will hopefully grow. The last indoor session will be on this week. He thinks that we should book all sessions for indoor earlier next year so that we can have times appropriate for the club, and have maximum lanes. There needs to be a review done of the usage of the indoor sessions.

Piyush notes that we should think about starting training in August rather than July.

4. Treasurer’s Report
Piyush informs the committee that at the end of August there was almost $***in the bank. This will decrease soon because of ball purchases.

He notes that the playing shirts and caps have been ordered and should arrive for the practice matches. The caps will be given to all new players and he suggests that if any others wish to buy one that we charge them $10

Ben and Cat both note that we should be trying to raise money, and that we should sell them for $15.

David again notes that the aim for this season is to build reserves for future years.

Piyush notes that the total cost of the caps and shirts was around $***. The nets have been paid for, and he will be organising the chocolate fundraising.

5. Correspondence In
Cat notes that there has been a few letters in from the Council wanting information, which she will be sending back once the fixtures have been received from all associations. The only bill that needs to be paid is one from the SDCCL regarding affiliation fees.

It was moved:
‘That the committee authorise $***.00 for season 2006/07 affiliation fees to the SDCCL’
Moved: Catherine Jones Seconded: Ben Gordon
Carried Unanimously


6. Updates
6.1 Equipment – balls
Ben informs the committee that he has been in contact with the Greg Chappell Cricket Centre, and it will cost as around $*** for purchasing balls. This will provide us with balls well into next year.

Cat reminds the committee that we often get some from the MCA.

Ben was directed to order the balls tomorrow, and obtain an invoice so that we can pay them.

Piyush asked about practice balls.

Ben notes that he is still looking into them.

6.2 Merchandise
Already covered in the Treasurer’s report. Cat notes that she is in the process of obtaining quotes for stubby holders.

6.3 Sponsors
Already discussed in the President’s report.

7. Coaches
Cat notes that Tim will be back at the end of September, and is still keen to coach the girls.

Piyush and David note that John King is now asking for more money, somewhere between $*** and $*** .

Cat suggests that whatever the amount, he is given half now and half after Christmas. She also suggests that if he is being paid this amount, then he should have to pay his own subs, and his friends will have to do the same. There will also be no bar tab for him.

David asks Cat what she thinks is a reasonable amount to pay Tim. Cat responds that she believes he should be paid around $*** for the amount of time that he puts in.

Piyush suggests that Tim be paid $*** and then a bonus if the girls get into the semi finals.

Cat responds that doing it that way is unfair, and that he should be paid around $1000 no matter whether the girls are in the finals.

Piyush notes that that would mean he is getting the same amount for only coaching one team as John is for four.

Cat notes that Tim will not coach if we only pay him $** . On brief calculations that amount means that we pay him under $*** a training session, and nothing for turning up to matches. She notes that this would not even cover his petrol costs.

Piyush notes that there are usually only around four girls at training, and that we should not be paying someone that much.

Cat notes that at the end of last season when Tim was there, there were around 8 girls at the sessions. This is about 2/3 of a team. If there is no coach, then of course the numbers are going to be low as the girls do not see the value of training. Some of the senior players will not play or turn up to training if there is no coach, and this will mean that the girls team might fold.

Piyush notes that in the four years that he has been at the Gryphons that there has never been a good turn out at training.

Cat notes that she has been playing at the Gryphons for four years, and that when she started there was two teams, and a coach. Players left when we did not have structured training, and also because they wanted to play on turf or at a higher level. The committee has agreed that we are aiming to have two women’s teams in the next couple of years and the only way to make this possible is to have a coach. Players will not join the Gryphons if there is no coach.

David asks Piyush whether the club can afford to pay the coaches.

Piyush responds that we could, but the university will not be giving us money next year for coaching.

Cat responds that we do not know that yet.

Piyush responds that Caroline told us that this would be the case.

Cat notes that the University might be taking over the running of Monash Sports and if they do they might keep the same grants programs.

Piyush suggests that we could do a fundraiser for the girls coach to raise the extra money.

Cat asks why the girls coach is a second priority when the girls need a coach more. She notes that there will always be male teams even without a coach. If there is no girls coach this could mean the end of the women’s team. She suggests that if a fundraiser is to be done, then it is to ‘top up’ both the coaches payments.

Piyush suggests that we employ Tim as a coach for 10 sessions, and then those sessions can be advertised to the girls.

Cat notes that this would not help the girls improve, as we need constant supervised coaching to help us win games. Tim came down to most games at the end of last year, even though he was not getting paid for it, and he was also in the representative squad. The improvement in the girls game was noticeable after Tim started to coach them after Christmas.

It was moved:
‘That the committee pay both Tim Newhouse and John King $*** for the upcoming season, to be paid in installments’
Moved: Piyush Chhajed Seconded: David Harrison
Carried Unanimously

Cat will draw up contracts for both.

8. Preseason
Cat notes that Megan has created a flyer for the intra-club match.

David notes that there has been quite a few new players turning up to training, and are keen to play.

9. Affiliation Kit
Cat notes that the affiliation kit for MONSU has to be completed. She asks that we approve the aims of the club so that they can be officially added to the kit.

This season:
*All teams in finals
*Have 60 or more paid members
*Return a profit for the season
In the future:
*5 Men’s Sides (5 years)
*2 Women’s sides (2 years)
*Improved training facilities (5 years)
*Juniors (10 years)
*Our own turf grounds (10 years)
*All men’s sides moved to the VSDCA (10 years)

It was moved:
‘That the committee approve the aims of the club as recommended above’
Moved: Catherine Jones Seconded: Ben Gordon
Carried Unanimously

10. Other Business
Cat notes the list of things that were meant to be done, from the last meeting
Cat – membership form – done
David – practice match, coaching contract, liquor licensing – done, contract done by Cat
Steve – speak to Nathan re Captaining – done, but Ben to speak to him further
Ben – ball purchases – doing
Megan – practice match flyer – done

Meeting closed 7.48