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Monash University CC News Committee Meeting 8, 2002By Stephen PearsonSummary of Meeting Number 8 Held at East Caulfield Reserve at 9:10pm 2 October 2002 Committee present: Shelley Wilson President, chair Bec MacLeod Vice President Tracy Widdows Treasurer Stephen Pearson Secretary Angie Dickson Events Manager Natalie Abbott VWCA delegate Yadav Dharmendra Equipment Manager Mrinal Mahajan SD&CCL Delegate Apologies: Yadav Dharmendra Equipment Manager Fundraising: Rohan Tennakoon has proposed the purchase a pie warmer and a freezer, to facilitate the heating of assorted pastries and a freezer so that we can maintain a stock of pastry items to reheat and sell after matches. He generously offered to purchase the equipment and wait until the end of the current season for reimbursement. The committee agreed that this was a good fundraising and club building idea. In the interests of good financial management we have asked Rohan to provide some estimate of the equipment cost and how much profit we might expect to make each week. If the profit is sufficient to pay for the equipment over two seasons, the committee agreed to accept Rohan’s offer, and to repay him for the initial outlay by the end of the current season. Mrinal Mahajan proposed that cold drinks (sports drinks and brand name soft drinks) could be sold from an esky situated at each match. Each captain would be responsible for delegating the task of collecting payment for drink sales. Shelley Wilson proposed that the large amount of Poweraid we have received free of charge from Rebel Sport be used to replace all cordial purchases for use during matches this season. Finance: We have received our operational grant for the season from MONSU. MONSU have paid Glen Eira Council for the first instalment of ground fees and keys may now be collected from Glen Eira City Council. Stephen Pearson and Bec MacLeod to be reimbursed for payments they have made on the club’s behalf for balls and merchandise. It has been raised by senior male players of the club that $12 is too much to pay for one day of cricket. In the interests of retaining members at the club, it was decided to keep the daily match fee at last season’s rate of $10 per player. To cover the resultant loss of $924 in annual revenue, the committee will endeavour to encourage and initiate more social events and fundraising activities. Equipment: Thanks to the help of Donald Baulch, the club equipment will be purchased on Friday Night. Stephen Pearson, Belinda Browne and Shelley Wilson will unpack all new equipment and make ready match kits for Saturday and Sunday. Training and Selection Policies The training and selection Policies have been re-drafted by Stephen Pearson and will be circulated to all club members for approval before being made official. They have already being circulated to the club captains for comment within the club captains. Public Liability Due to time constraints, discussion on this matter was postponed to the next meeting. Correspondence Quote for equipment purchase received from Rebel Sport Association Meetings Attended VWCA Bec MacLeod, Natalie Abbott, and Stephen Pearson attended the VWCA delegates meeting on the 26th of September, and the following topics of interests arose: · Public Liability and Ground Condition · Sun Smart · Kim Lonsdale clearance Scorebooks were collected and we provided a copy of a statement regarding our Public Liability cover. MCA Stephen Pearson attended the MCA delegates meeting on the 30th of September. 12 4-piece match balls, along with scorebooks, were collected. $702 was paid for balls. SD&CCL Mrinal Mahajan and Stephen Pearson attended the SD&CCL delegates meeting on the 1st of October. The scorebook was collected. $180 was paid for affiliation. Merchandise Bec MacLeod presented 20 ¾ sleeved shirts and 20 rugby tops. Short and long sleeved match polo-shirts are currently being embroidered with the Racecourse hotel logo and will be available in approximately one week. English style cricket caps will be available in approximately 2-3 weeks and there is stock of baseball style caps remaining from last season. It was decided that players who had responded to the survey would have first option on all currently available merchandise, and it would then be made available to all club members for purchase. The following prices were agreed for club merchandise: ¾ sleeved shirt $25 rugby tops $40 short sleeve match polo-shirt $30 Long sleeve match polo-shirt $35 baseball caps (last year’s stock) $15 English cricket caps $30 Events Angie Dickson stated that the club requires a social committee of approximately 5 people, and it was agreed that these people should not be current executive committee members. This committee is required to help her organise the next function planned for 26th of October. A Horse Racing theme was suggested, to be held at the Racecourse Hotel if available, and serving finger food. Angie will send an email to the club seeking volunteers to form the social committee. Recruiting At an earlier meeting we determined that a minimum of 18 women players would be required to field two sides this season. It was reported that this target had been reached. Next Meeting Planned for 7 October at 7:00pm (Note: this has since been changed to accommodate the Special Meeting on that night) The date and time of the next committee meeting will be advised. Meeting closed at: 10:35pm Coming Events * Oct 7th MGCC Extraordinary General Meeting * Oct 26th MGCC Function Night * Oct 31st VWCA Delegates Meeting * Nov 6th MGCC Committee Meeting * Nov 30th MGCC Function Night |
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