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Monash University CC News

Committee Meeting 4, 2002

By Stephen Pearson



Meeting number 4 for the season 2002/03
Date & Time of Meeting: 10/07/2002 at 9:38pm
Meeting Venue: Xavier College

1. Preamble
Committee present:
Shelley Wilson President, chair
Bec MacLeod Vice President
Stephen Pearson Secretary
Tracy Widdows Treasurer
Dave Bennett Equipment manager & MCA delegate
Angie Dickson Events Manager
Natalie Abbott VWCA delegate

2. Minutes of Previous Meeting
The Minutes of the previous meeting held on 10/07/2002 were presented for acceptance, without amendments.
MOTION: ‘That the minutes of meeting held on 10/07/2002 be accepted’.

Moved: Shelley Wilson
Seconded: Angie Dickson
CARRIED: Yes


3. Treasurer’s Report
Discussion:
Tracy Widdows tabled a proposed membership pricing structure, comprising of a suggested rise from $10 to $12 per week of men’s turf cricket. It was also proposed that the annual membership fee be raised to $35 for Monash students/other students/ and unemployed. The annual fee for employed/alumni/Monash staff was proposed to rise to $45.

Dave Bennett suggested that the annual membership fees be in round numbers when added with the MONSU fee of $44 and $66.

Dave Bennett suggested due to the fact that the grant has not yet been deposited in our account that the club seek bridging finance.

Dave Bennett advised that he had spent $170 for the purchase of one bat, a helmet, and a thigh pad. He is to be repaid in cash from the float.

MOTION: ‘That the men’s fees for the 1st and 2nd XI be raised to $12.00 per week for every week of the season.’
Moved: Shelley Wilson
Seconded: Bec MacLeod
CARRIED: Yes (Not unanimously, Dave Bennett voted No on this motion)


MOTION: ‘That the annual membership fee for Monash students/other students/ and unemployed be increased to $35’
Moved: Shelley Wilson
Seconded: Bec MacLeod
CARRIED: Yes

MOTION: ‘That the annual membership fee for Monash students/other students/ and unemployed be increased to $45’
Moved: Shelley Wilson
Seconded: Bec MacLeod
CARRIED: Yes

MOTION: ‘That the club takes out bridging finance.’
Moved: Dave Bennett
Seconded: Shelley Wilson
CARRIED: Yes

MOTION: ‘That Dave Bennett be reimbursed $170 by the club’
Moved: Stephen Pearson
Seconded: Tracy Widdows
CARRIED: Yes



4. President’s Report
Discussion:
Shelley Wilson advised that the membership show bags are nearing completion.
Shelley Wilson tabled that for sponsorship purposes banners may be created to hang over grounds with a fenced boundary.
Shelley Wilson tabled that the Club’s Association Delegates are to meet with team players to discuss issues before they are voted on at Delegate meetings. For example proposed rule changes.
Shelley Wilson tabled the suggestion that club captains be appointed indefinitely, with the option of resignation at the completion of a season. Also with the committee reserving the option to replace an unfit captain at any time.

5. Equipment Report
Discussion:
Dave Bennett advised the committee that the club has purchased 3 boxes to aid with training. Dave Bennett also raised concern that equipment will need to be purchased soon, to be prepared for the start of the 2002/03 cricket season. Dave Bennett reported that there had been no progress on the equipment insurance claim as yet.

6. Business Arising From Previous Meeting
6.1. MVP Award
Discussion:
It was discussed that whether the award, should be voted by all members of the team or only a captain. It was raised that due to the logistics of managing 11 team members voting 3,2,1, that it may be too many votes to collect, leading to the proposal of one per tam player. It was also discussed that it is fairer for the more consistent players that the 3,2,1 stay in place.


MOTION: ‘That the club introduce, for each of the five teams, a new award to be presented at the completion of the season.’
Moved: Bec MacLeod
Seconded: Stephen Pearson
CARRIED: Yes

Action: Club Committee to decide on a solution to the MVP voting system, and a naming scheme at the next meeting.

6.2. Ground Allocations
Discussion:
Stephen Pearson raised the issue of ground allocations, for the men’s 3rd XI and the women’s 1st and 2nd XI. These sides will all require access to East Caulfield Reserve. It was agreed that the men would apply to continue on Saturday’s on the outer oval. It was also agreed that the women apply to place the 1st XI side on the main oval, and the 2nd XI side on the outer oval.

MOTION: ‘That the women apply for access to the outer oval for the 2nd women’s team.’
Moved: Angie Dickson
Seconded: Tracy Widdows
CARRIED: Yes

Action: Stephen Pearson to submit the ground requests to Glen Eira City Council.

6.3. Sponsorship
Discussion:
Bec MacLeod tabled a sample letter to submit to prospective sponsors.

MOTION: ‘That the letter be used as a club standard for sponsorship.’
Moved: Tracey Widdows
Seconded: Shelley Wilson
CARRIED: Yes


6.4. Recruiting
Discussion:
Recruitment Managers submitted prospective name lists for the coming season. For men’s list is attached.

7. Correspondence
7.1. Letters received from:
Glen Eira City Council re Invitation to speak with the CSI Youth Project Worker, from the City of Glen Eira.
Victorian Cricket Centre re Indoor Training Facility.
Frankston-Peninsula District CC re Celebrity Sports Auction Night

7.2. Letters sent:
Rebel Sport re Application for Rebate System


8. General Business
8.1. Coaching/Training Procedures
Discussion:
It was reported that that Mike Drew, Craig Robinson and Dave Bennett attended the VCA coaching course. This component of the course was an open session, and the next session has limited numbers.
It was discussed that Dave Bennett be asked to stand down if neither of the club’s employed coaches are accepted.
It was suggested that Dave Bennett be appointed to assistant coach, although this topic will require much more discussion.
It was also raised that the club needs a formal cricket department in place for season 2002/2003.

Note: All coaches that have completed the coaching course are now covered by the ACB for insurance, while training with the club.

Action: Natalie Abbott to send Training procedures to the club committee for voting on at the next meeting.

Action: Dave Bennett to draft a cricket department outline.

Action: Shelley Wilson to submit Level 2 cricket specific coaching course applications on behalf of Craig Robinson, Mike Drew and Dave Bennett by due date Friday 26th July 2002 with application fees of $88 per applicant, half to be recouped from successful applicants.

Action: Dave Bennett has repaid $44 (half the $88 fee for the level 2 general principles coaching course)

Action: Tracy Widdows to collect $44 from Mike Drew and Craig Robinson (half the $88 fee for the level 2 general principles coaching course)

8.2. Smoking Policy
Discussion:
A smoking plan was decided to be part of a risk policy. It was suggested that the committee draft a risk policy.

Action: Dave Bennett to draft a risk policy.

8.3. Rebel Sport Rebate Program
Discussion:

Stephen Pearson tabled the Rebel Sport Rebate Program that the club had recently applied for.

All club members will receive a 5% discount on any purchase they make at the Rebel Sport store nominated by the School/Club. This discount applies to any purchase at Rebel Sport excluding previously discounted and sale items.
The rebate qualification period runs for a Whole Year. At the end of that period, the total number of transactions recorded and the amount spent using the school code will be tallied. The Club will then receive a rebate cheque for the amount of 5% of the overall total spend. For example, if the school and its players spend a total of $12,000 at their local Rebel Sport store over the duration of the season, the school will receive a cheque for $600.
To be eligible for the rebate the club members must spend more than $3000 during the qualification period.


9. Date of Next Meeting
Date & Time of next meeting: 21/08/2002 at 8:30pm
Place of next meeting: Xavier College
Meeting closed at: 09:35pm


10. Coming Events
· Aug 4th Monash University Open Day at Caulfield
· Aug 5th to 9th MONSU Sports Week Gym Open Day
· Aug 7th MGCC Winter Training Indoor @ Xavier
· Aug 7th MCA Delegates Meeting @ the Whitehorse Inn
· Aug 7th MCA Affiliation Due
· Aug 8th VWCA AGM @ VCA House
· Aug 8th VWCA Affiliation Due
· Aug 12th to 16th MONSU Multicultural Week
· Aug 19th GECC ECR Advisory Committee Meeting @ ECR Hall
· Aug 21st MGCC Winter Training Indoor @ Xavier
· Aug 21st MGCC Committee Meeting
· Aug 29th VWCA Delegates Meeting
· Aug 19th SDCCL Affiliation Due