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Monash University CC News

Committee Meeting 7, 2002

By Stephen Pearson



Meeting number 7 for the season 2002/03
Date & Time of Meeting: 18/09/2002 at 8:11pm
Meeting Venue: Xavier College

1. Preamble
Committee present:
Shelley Wilson President, chair
Bec MacLeod Vice President
Stephen Pearson Secretary
Angie Dickson Events Manager
Natalie Abbott VWCA delegate
Yadav Dharmendra Equipment Manager
Mrinal Mahajan SD&CCL Delegate

Apologies:
Tracy Widdows Treasurer

Others present:
Donald Baulch Club Member


2. Minutes of Previous Meeting
The Minutes of the previous meeting held on 04/09/2002 were presented for acceptance, without amendments.

MOTION: ‘That the minutes of meeting held on 04/09/2002 be accepted’.

Moved: Shelley Wilson
Seconded: Bec MacLeod
CARRIED: Yes


3. President’s Report
Discussion:
Shelley Wilson reported that a prospective men’s coach has approached the club, and will be attending training.

Shelley Wilson raised the issue of turf training, and moved the discussion to later in the meeting.



4. Treasurer’s Report
Discussion:

It was reported that Tracy Widdows had done a marvellous job on preparing survival kits for the club captains. These include amongst other useful items, stationary, and voting slips for 1%er award.

5. Equipment Report
Discussion:
Donald Baulch has assisted the club committee, and has compiled a list of all equipment required to start the season, including all the equipment that was stolen over the winter, and match balls for our hard wicket sides.
As our turf sides have balls provided by the MCA. Don gained quotations from Greg Chapple Cricket Centre, Knights Sports, and Rebel Sport.

Don reported that most quotes provided by GCCC and Knights Sports, could be matched by Rebel Sport. Rebel Sport are also prepared to include all purchases as part of our club rebate scheme, started 2 months ago.
The only equipment we are unable to obtain from Rebel Sport included: match balls, and stumps.

Rebel Sport has also offered to provide the club with Gatoraid, which will save the club money in cordial purchases during the season.

The club committee was very impressed by the work completed by Donald Baulch, and thanks him for his time and effort on this matter.

MOTION: ‘That Donald Baulch purchase all equipment as per the attached quote from Rebel Sport’.

Moved: Shelley Wilson
Seconded: Natalie Abbott
CARRIED: Yes

MOTION: ‘That Donald Baulch purchase all equipment as per the attached quote from Knight Sports’.

Moved: Shelley Wilson
Seconded: Natalie Abbott
CARRIED: Yes

Action: Donald Baulch to purchase equipment from Rebel Sport and Knight Sports

Action: Donald Baulch to liase with Stephen Pearson and Yadav Dharmendra after purchase to move all equipment into the clubrooms.

Action: Tracy Widdows to raise a cheque based on the quotations provided.

Action: Stephen Pearson to organise keys to access East Caulfield Reserve with MONSU

Action: Yadav Dharmendra to replace broke batting pad in current kit, with existing equipment

Action: Yadav Dharmendra to arrange to have a 1st aid kit at training on Sunday.

Action: Tracy Widdows to research the purchase of another four 1st aid kits.

6. Coaching
Discussion:
The club has short-listed the following applicants:
· Jayantha Wijeratne

The club has invited down all the applicatants listed above, and have involved them in Wednesday night, and Sunday training sessions.

It was tabled that the 3 male captains and the club secretary (the selection committee) will meet with all candidates this Sunday, and assess their suitability for the role of club coach.

It was decided that Frank Interrigi, Shelley Wilson, and Stephen Pearson would interview the successful applicant, if any.

Action: The men’s selection committee to meet with any prospective coach and put forward a recommendation to the committee.


7. Business Arising From Previous Meeting
7.1. Captains Announcement and BBQ
Discussion:
The BBQ will be held at midday on Sunday the 22nd of September.

The intra-club practice match had been placed on hold due the unavailability of the East Caulfield Reserve centre wicket.

Action: President Shelley Wilson to announce club captains on Sunday before training starts.

Action: Tracy Widdows to hand captain kits to the respective captains as they are named on Sunday.

Action: Angie Dickson to buy sausages, bread, hamburgers, soft drinks, and onions, and be reimbursed in full from petty cash.

Action: Mrinal to arrange for all vegetarian alternatives, up to a value of $20.

Action: Natalie Abbott to organise ice for the day.

Action: Stephen Pearson to purchase heavy beer, and return all light beer he has in his procession to the club.



7.2. Practice Matches
Discussion:
Stephen Pearson reported that the club would have two practice matches on the 29th of September. Twenty-One names have already been collected as players that will be interested in playing on that day.

The matches will be:
· Southside v Monash Gryphons @ East Caulfield Reserve
· Washington Park v Monash Gryphons @ Packer Park

7.3. Public Liability
Discussion:
Moved until next committee meeting

8. Correspondence
8.1. Letters received from:
SD&CCL Re Affiliation Invoice
MONSU Re Account Balance
Glen Eira City Council Re Tentative Confirmation of Ground Allocations
MCA Re Grading
SD&CLL Re Grading
VWCA Re Grading


9. General Business
9.1. The 1%er
Discussion:
It was raised that it may have been unclear how many people will be voting with the new award. The voting is to include the captains of each side. This will mean that the aforementioned voting slip packages for the club captains will have to include 11 slips, not 10.

MOTION: ‘That there needs to be 11 voting slips available to captains for each game’.

Moved: Bec MacLeod
Seconded: Angie Dickson
CARRIED: Yes

Action: Tracy Widdows to add an additional voting slip to all captain packs

9.2. Turf Training
Discussion:
It was brought to the attention of Stephen Pearson that the men’s 1st XI captain Nirosh Weerasinghe has raised the issue that the club is required to train on turf for the men’s 1st and 2nd XI to be successful.

During last season the club had access to Turf training facilities at Monash University Clayton campus. The costs for the use of this facility were at 15% the normal cost, as we are a Monash student club. For the coming season with the growth of the Hawthorn-Monash Premier League cricket club, the Sports and Recreation Department at Clayton have advised Monash Gryphons that they will no longer be welcome to train on these facilities at Clayton campus.

Shelley Wilson has contacted other organisations about the use of the turf training facilities, including the Mercantile Cricket Association, Wesley College and Xavier College, all to no avail.

The committee agreed that the cost of turf training facilities would be quite high if we are not going to be training at the Clayton campus. In light of
The club’s current financial situation it was not seen as a sound financial decision to spend more money than the club did last season on turf training.

The committee agreed on an amount of $6 per week, as this roughly what the facilities cost us at Clayton last season.


MOTION: ‘That the club is willing to subsidise up to $6 for training facilities a week, if a turf training facility became available’.

Moved: Stephen Pearson
Seconded: Shelley Wilson
CARRIED: Yes

Action: Shelley Wilson to advise Nirosh Weerasinghe that the club is willing to subsidise turf training, if a suitable facility can be found.

9.3. Merchandise
Discussion:
Bec MacLeod reported that she would be purchasing playing shirts from Cap Capers before the next committee meeting.

Yadav Dharmendra suggested that his employer (Docklands) might be able to provide training shirts; he will be bringing a sample along to the next training session.

MOTION: ‘That the cricket club playing shirts carry the race-course hotel logos for sponsorship purposes’.

Moved: Angie Dickson
Seconded: Bec MacLeod
CARRIED: Yes

Action: Bec MacLeod to bring club merchandise to the next committee meeting.

Action: Yadav Dharmendra to bring sample shirts to training on the 22nd of September.


10. Date of Next Meeting
Date & Time of next meeting: 2/10/2002 at 8:00pm
Place of next meeting: East Caulfield Reserve Clubrooms

Meeting closed at: 09:35pm

11. Coming Events
· Sep 22nd MGCC Practice Match / Captain Presentations Night
· Sep 25th MGCC Pre-Season Training Indoor @ Xavier
· Sep 26th VWCA Executive Committee Meeting @ VCA house
· Sep 30th MCA Delegates/Captains Rules Night @ Fawkner Park
· Oct 1st SD&CCL Delegates/Captains Rules Night @ Chadstone Harlequins
· Oct 2nd MGCC Committee Meeting
· Oct 5th to 6th MCA Home & Away Season Starts
· Oct 26th MGCC Function Night