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Monash University CC News

Committee Meeting 5, 2002

By Stephen Pearson



Meeting number 5 for the season 2002/03
Date & Time of Meeting: 21/08/2002 at 8:19pm
Meeting Venue: Xavier College

1. Preamble
Committee present:
Shelley Wilson President, chair
Bec MacLeod Vice President
Stephen Pearson Secretary
Tracy Widdows Treasurer
Dave Bennett Equipment manager & MCA delegate
Angie Dickson Events Manager
Natalie Abbott VWCA delegate

2. Minutes of Previous Meeting
· The Minutes of the previous meeting held on 24/07/2002 were presented for acceptance.

MOTION: ‘That the minutes of meeting held on 24/07/2002 be accepted’.

Moved: Angie Dickson
Seconded: Tracy Widdows
CARRIED: Yes

3. Reports
3.1. President’s report
Discussion:
Shelley Wilson apologised to Dave Bennett for not submitting his application to the VCA Level 2 coaching course. Dave Bennett has since repaid in full amount of the $44.00 to the club for the training he had received.
Dave Bennett proposed that from now on the club will subsidise Level 2 coaching only for the appointed coaches.

Shelley Wilson tabled a membership pack, due to be handed to members by the next indoor training session.

MOTION: ‘All Club Members who wish to be selected, must pay their membership fees by the 27th of October 2002’.

Moved: Stephen Pearson
Seconded: Tracy Widdows
CARRIED: Yes


3.2. Treasurer’s report
Discussion:
Tracy Widdows reported that the affiliation fees have been paid for both the MCA and VWCA. The club is still awaiting an Invoice from the SD&CCL for affiliation.

The payment for ball fees for the MCA was raised by Dave Bennett, the MCA requiring this payment by the 30th September, in order for the club to have match balls.

MOTION: ‘That the club raise a cheque to pay the existing Knight Sports Account of $44.50’.

Moved: Shelley Wilson
Seconded: Bec MacLeod
CARRIED: Yes

MOTION: ‘That the club raise a cheque for the MCA cricket balls to be handed out at the captain’s meeting on the 30th September for a total $702.’

Moved: Dave Bennett
Seconded: Tracy Widdows
CARRIED: Yes

Action: Tracy Widdows to gain balance of account from MONSU

Action: Tracy Widdows to consult with Frank Interrigi (MONSU) is regards to our public liability insurance for the coming 2002/2003 season.

Action: Tracy Widdows to raise a cheque requisition for the sum of $44.50 to pay Knight Sports, for the purchase of equipment required for indoor training.

Action: Tracy Widdows to purchase a receipt book for the 2002/2003 season.

3.3. Equipment report
Discussion:
The club is still yet to receive the insurance payout for the equipment stolen from East Caulfield Reserve.
With matches to commence play on the 5th of October, it remains unsure if the insurance will be settled early enough to provide the club Equipment Manager time to purchase all required cricket gear for the 2002/03 season.
The suggested solution is to take out bridging finance, allowing the club to purchase all required equipment for the coming season.

Action: Dave Bennett to prepare a list of required match balls for the 2002/03 season.

Action: Dave Bennett to prepare a list of all required equipment for the 2002/03 season.

Action: Tracy Widdows to consult with Frank Interrigi (MONSU) in regards to the insurance for stolen equipment.



4. Correspondence
4.1. Letters received from:
VWCA Re: Mid-Season Competition
Knight Sports Re: Invoice for Equipment Purchases

4.2. Letters sent to:
Joydip Ghosh Re: Encouraging him that the club is still interested in his services as a player
SD&CCL Re: Player Uniform for 3rd XI will be complete white.

4.3. Meeting Attended
· VWCA
Natalie Abbott reported that the VWCA raised the following issues:
o Sun-Smart Australia sponsorship;
o Fee Levies;
o Public Liability;
o Business Planning kits available for clubs

· MCA
Shelley Wilson reported that the MCA raised the following issues:
o Results Vault (submission of results by Tuesday Night);
o Public Liability;

· SD&CCL
Stephen Pearson reported that the SD&CCL raised the following issues:
o Public Liability;
o That the SD&CCL is spending $14,000 to send a representative team to Sydney this season;
o 6 practise kookaburra balls were handed to each club

Action: Natalie Abbott to submit VWCA form in regards to cricket club insurance policy to investigate the differences between our existing policy and the one offered to VWAC clubs.

Action: Natalie Abbot to submit player registration details to VWCA by 10 September.

Action: Stephen Pearson to manage the player registrations and player statistics through results vault for the 2002/2003 season.

5. Business Arising From Previous Meeting
5.1. Events report
Discussion:
Angie Dickson reported that MGAFC would be finished with the use of the facilities at East Caulfield Reserve before the 22nd of September (the date of our first function and practise match)
It was agreed that the day would consist of:
· BBQ;
· An Internal Club Practise Match;
· Held on September 22nd;
· The club committee will announce captains for the 2002/2003 season.

It was also suggested that the club should attempt to find other clubs that may be interested in playing practice matches against the club.

Angie Dickson advised that she has a meeting scheduled with the Racecourse Hotel to discuss future functions.

Action: Stephen Pearson to contact City of Glen Eira to find out when the pitch is to be uncovered.

Action: Stephen Pearson to contact City of Glen Eira to contact Washing Park Cricket Club in regards to a practise match, and use of their facilities.

Action: Stephen Pearson to contact City of Glen Eira to contact South Side Cricket Club in regards to a practise match, and use of their facilities.

Action: Angie Dickson with the assistance of the committee to organise to the BBQ for the first function.

Action: Angie Dickson to email flyer for first function to Shelley Wilson for inclusion in membership kits.


5.2. New Award
Discussion:
The previously discussed MVP award was finalised during this meeting.

MOTION: ‘That the new Award be a 3,2,1 voting system’
Moved: Stephen Pearson
Seconded: Bec MacLeod
CARRIED: Yes

MOTION: ‘That there will be an award for each team’
Moved: Stephen Pearson
Seconded: Angie Dickson
CARRIED: Yes

MOTION: ‘That the award will be voted on by all members of the team, with the exception of the captain’
Moved: Stephen Pearson
Seconded: Natalie Abbott
CARRIED: Yes

MOTION: ‘That the votes will be awarded on a per match basis’
Moved: Stephen Pearson
Seconded: Tracy Widdows
CARRIED: Yes

MOTION: ‘That the award be presented as a medal’
Moved: Stephen Pearson
Seconded: Dave Bennett
CARRIED: Yes

MOTION: ‘That the award be called “The 1%er Award”’
Moved: Shelley Wilson
Seconded: Tracy Widdows
CARRIED: Yes

Action: Bec MacLeod and Angie Dickson to prepare a short description of the award, and the required tasks for players and captains, for distribution before the start of the season.

Action: Tracy Widdows to construct season tally sheet for the new award and hold all voting skips securely until the end of the season
General Business
6.1. New Merchandise
Discussion:
Bec reported that her investigations with Cap Capers suggests that the Monash Gryphons have only purchased from Cap Capers on one previous occasion for stubby holders, the base-ball caps and the badges.
A discussion was held on the logo to be used and it was agreed that the Caulfield campus logo (also known as the Gryph Inn logo) should be used for all embroidered items, while the Fighting Gryphon be used for any screen-printed items.
It was also mentioned that the embroidered logo might look better with “MGCC” on it, rather than “MONASH GRYPHONS CRICKET CLUB”, as the word ‘gryphon’ is used in the URL also now.

Bec demonstrated an example Polo fleece and a sample embroidered white polo shirt, both with a logo from the baseball caps, and including www.gryphons.org.au
The merchandise from Cap-Cappers impressed the committee as a whole.
The issue was raised as to what colour would be preferred, and it was decided that if possible to have all merchandise produced in the official club colours of “royal blue & white”, with “navy & white” as an alternative only when this is not available.
The committee is interested in the following merchandise for season 2002/2003:

Merchadise Amount
English Style woollen cricket caps (royal blue) 20
Embroidered White polo shirt (short sleeve) 20
Embroidered White polo shirt (long sleeve) 20
Training T-shirt (grey) 20

Action: Bec MacLeod to collect quotes for the above merchandise, and present the committing with the preferred choice for the next meeting.


6.2. Recruiting
Discussion:
Below is a list of potential new players that we have seen at training:
Interested New Female Players Interested New Male Players
Kirti Bhatia Asad Rana
Sumit Khan
Shavam Tandon
Alok Rajpal
Chris Gorgioski
Srinjoy De
Adnan Bilwani
Akhilesh Bhatia
Nakul Mahajan



6.3. Coaching
Discussion:
Men’s senior coach: Mike Drew has resigned, effective immediately. He has sited family reasons, and an immediate return to New Zealand, as the key reason for his resignation. Mr. Drew will be repaying the full amount of his coaching course ($88) to the club.

Level One Coach, Dave Bennett, stated that he was not interested in the role of Senior Coach, either immediately or in the future.

Action: Shelley Wilson to research a possible replacement coach for season 2002/03

6.4. Announcement from Dave Bennett
Discussion:
Dave Bennett had resigned from his position as Equipment Manager of Club. Siting commitments to his career, and informing the executive club committee that he would be unable to fulfil this role due to the amount of time he would be spending at work.
Dave wishes to continue in his role as MCA delegate.

Action: Shelley Wilson is to prepare a list of possible candidates for the vacant Equipment Manager position.

6.5. Captaincy
Discussion:
The club committee would like to have Craig Robinson at the next meeting for matter of deciding the women’s captains for season 2002/03.

Action: Stephen Pearson to contact Craig Robinson and invite him to attend the next committee meeting.

Action: Stephen Pearson to forward all applications electronically to all members of the committee, after entries have closed.

6.6. Cricket Department Proposal
Discussion:
Moved to next meeting.

7. Date of Next Meeting
Date & Time of next meeting: 4/09/2002 at 8:00pm
Place of next meeting: Xavier College - Stephenson Centre
Meeting closed at: 9:35pm

8. Coming Events
Aug 29th VWCA Delegates Meeting

Sep 4th MGCC Pre-Season Training Indoor @ Xavier
Sep 4th MGCC Committee Meeting
Sep 4th MGCC Captains and Selectors Election Committee Meeting
Sep 11th MGCC Pre-Season Training Indoor @ Xavier
Sep 18th MGCC Pre-Season Training Indoor @ Xavier
Sep 18th MGCC Committee Meeting
Sep 22nd MGCC Practice Match / Captain Presentations Night
Sep 25th MGCC Pre-Season Training Indoor @ Xavier
Sep 26th VWCA Delegates Meeting
Sep 30th SD&CCL Delegates/Captains Rules Night
Sep 30th MCA Delegates/Captains Rules Night @ Fawkner Park