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Monash University CC News

Committee Meeting 3, 2002

By Stephen Pearson



Meeting number 3 for the season 2002/03
Date & Time of Meeting: 26/06/2002 at 8:32pm
Meeting Venue: Xavier College

1. Preamble
Committee present:
Shelley Wilson President, chair
Bec MacLeod Vice President
Stephen Pearson Secretary
Dave Bennett Equipment manager & MCA delegate
Angie Dickson Events Manager
Natalie Abbott VWCA delegate

Apologies:
Tracy Widdows Treasurer (Annual Leave (WA))


2. Minutes of Previous Meeting
The Minutes of the previous meeting held on 12/06/02 were presented for acceptance, with any amendments as listed below:

MOTION 1: ‘That the minutes of meeting held on 12/06/02 be accepted’.
Moved: Shelley Wilson
Seconded: Dave Bennett
CARRIED: Yes


3. Business Arising From Previous Meeting
3.1. Important Dates
Discussion:
Shelley Wilson proposed that the scheduled August 7th committee meeting be cancelled as the club President, Secretary and Equipment Manager will not be able attend, due to their presence being requested at the MCA AGM.

The VWCA affiliation fee is due, at the VWCA AGM, 8th of August. As it stands it is going to cost the club $170.50 to enter the first team, and $154.00 for the 2nd Team. But if the club decides to enter the 2nd XI at a latter date then, it will to cost the club $264.00 to enter that the second team. The issue is whether to enter a 2nd team early enough to avoid the extra cost of entering latter. With this comes the risk of not having enough available players to fill the team. As apposed to having the players, and not have entered the team, and paying extra to enter latter.

The SD&CCL affiliation fee will be invoiced to the club, after the SD&CCL AGM on Monday the 24th of June. The affiliation fee has risen to $180 per team, from last season, which was $150. The implemented rise was voted in unopposed at the SD&CCL AGM; it was explained that the association had not raised their fees in seven years.

The MCA affiliation fee is due on 7th August, at the MCA AGM. The total affiliation fee for 2 sides based at Fawkner Park will be $1000 and this covers administration costs, scorebooks and finals grounds. Other MCA fees (for ground rental, results vault, covers maintenance, balls and umpires) are due at later dates throughout the season.


MOTION: ‘That the MCA afflation fee be paid, and a cheque rec. be raised to pay the MCA at the AGM’

Moved: Shelley Wilson
Seconded: Dave Bennett
CARRIED: Yes

MOTION: ‘That the treasurer is to raise a purchase order for the affiliation fee to pay the SD&CCL Invoice upon arrival.’

Moved: Stephen Pearson
Seconded: Angie Dickson
CARRIED: Yes

Action: Tracy to raise a purchase order to pay the SD&CCL invoice when it arrives.

Action: Angie Dickson to advise the committee on the VWCA affiliation issue, and propose a possible solution for the club, based upon cost.

3.2. Finances
Discussion:
Dave Bennett reported that he had submitted a complete Treasurer's Report for season 2001/02 to MONSU. He added that some amendments had been made since the 18 June meeting between the outgoing Treasurer, incoming Treasurer, President and himself, being the inclusion of some function income and expenditure that had previously been overlooked. Dave handed a hard copy of the report to committee, to be handed to the new Treasurer, Tracy Widdows.

Dave Bennett also reported that the Glen Eira City Council Utilities bill had been paid in full. Details of the Utilities bill were hand to Shelley Wilson for her to bring to the attention of the MGAFC.

Dave Bennett advised the committee that the invoice for the turf cricket nets at Monash Clayton had been paid.

Dave Bennett advised the committee that the MCA fines for last season have been paid in full, and a detailed invoice was handed to the committee, to submit to Tracy Widdows.

Dave Bennett advised the committee that he had banked $1,883.00 to MONSU, from the cash that remained after last season. In addition to this the club presently has a float of $1026 minus $266 for Craig Robinson, Dave Bennett and Mike Drew's level 2 general principles coaching course fees.

Action: Shelley Wilson to meet with the MGAFC to discuss the use of utilities at East Caulfield Reserve during the cricket season.


3.3. Sponsorship
Bec MacLeod reported that she had began work on the generic sponsorship letter and advised the committee the letter will be completed by the next meeting.
Possible suggested sponsors included a submission from Docklands, local Pizza shops, desktop publishers, Video Shops, and local Butchers.

Action: Each committee member to think of no fewer than two businesses to approach for sponsorship, to be tabled at the next meeting.

3.4. Recruiting
Shelley Wilson has prepared a form that includes both the MONSU affiliation slip, and the Monash Gryphons Cricket Club membership form. This form is to be distributed with the membership show bag, due for circulation at the next indoor training session: 10th July 2002.
The showbag will ideally include the following items:

· Membership form and instruction sheet
· Welcome letter for the president
· Club merchandise details and price list
· Club Committee contact details
· Training Dates
· Invitation to first function for the season
· Badges and Stubby Holders from last season’s merchandise.

MOTION: ‘That the Shelley Wilson be granted up to $50 to prepare the membership showbags.’

Moved: Angie Dickson
Seconded: Stephen Pearson
CARRIED: Yes

3.5. Club Apparel
MOTION: ‘That all future club apparel should have on it the website address: www.gryphons.org.au.’

Moved: Shelley Wilson
Seconded: Stephen Pearson
CARRIED: Yes

Action: Shelley Wilson to prepare a survey for all players to gain feedback on the club apparel members would be interested in purchasing, and the approximate sizes of each member.


Action: Bec MacLeod to source pricing for the following items of clothing:
· Rugby tops
· Training Shirts
· Playing Shirts

3.6. Review of Training Procedures
Action: Review Postponed to the next meeting when all committee members have read the club procedures available on the club website.


3.7. MVP Award
Bec MacLeod and Natalie Abbott tabled a list of pros and cons for each of the three proposed formats for a possible MVP Award to be implemented this season.


Action: All committee members to read the tabled list and report their preference at the next meeting.

Action: Committee to vote on MVP Award format at next meeting.


3.8. Coaching Appointments
Dave Bennett has submitted three names to the VCA for the Level 2 Coaching Course: Craig Robinson, Mike Drew and himself. The club has paid $88 for each member to attend, with Mike Drew’s fee coming from the club float, as his entry was late. Each member has agreed that they will reimburse the club $44 at the completion of the course.

MOTION: ‘That Craig Robinson be re-appointed as women’s coach, subject to his acceptance of the new responsibilities to be outlined by the sub committee.’

Moved: Stephen Pearson
Seconded: Shelley Wilson
CARRIED: Yes

MOTION: ‘That Mike Drew be re-appointed as men’s coach, subject to his acceptance of the new responsibilities to be outlined by the sub committee.’

Moved: Stephen Pearson
Seconded: Shelley Wilson
CARRIED: Yes






4. Correspondence
4.1. Letters received from:
Glen Eira City Council re Glen Eira News Submissions


5. General Business
5.1. Captain Elections
Discussion:
The discussion of captain elections has been postponed to the next meeting, and moved to the top of the agenda.

5.2. Equipment
Discussion:
Dave Bennett has relocated all remaining equipment in a secure lockup in Chismhom hall. Dave Bennett handed keys to Stephen Pearson, Shelley Wilson, and keep one for himself. Frank Interrigi from MONSU holds the only other key.

6. Other Matters
6.1. Meeting with MONYX
Discussion:
Dave Bennett meet with MONYX and there has been discussions that the Monash Gryphons may become part of the pathway, that Hawthorn-Monash are forming for any Monash Student to play for Victoria. At the next meeting with MONYX, Dave is to introduce them to Shelley Wilson.

7. Date of Next Meeting
Date & Time of next meeting: 10/07/02 at 8pm
Place of next meeting: Xavier College Senior School in Barkers Road, Kew
Meeting closed at: 9:34pm