Club Draw Results Players History Photos Links Contact Us
Monash University CC News

Committee Meeting 10, 2002

By Stephen Pearson



Meeting number 10 for the season 2002/03
Date & Time of Meeting: 28/10/2002 at 7:47pm
Meeting Venue: East Caulfield Reserve

1. Preamble
Committee present:
Shelley Wilson President, chair
Bec MacLeod Vice President
Tracy Widdows Treasurer
Stephen Pearson Secretary
Angie Dickson Events Manager
Mrinal Mahajan SD&CCL Delegate

Apologies:
Yadav Dharmendra Equipment Manager
Natalie Abbott VWCA delegate

Members present:
Belinda Browne Club Member


2. Minutes of Previous Meeting
The Minutes of the previous meeting held on 14/10/2002 were presented for acceptance, without amendments.

MOTION: ‘That the minutes of meeting held on 14/10/2002 be accepted’.

Moved: Shelley Wilson
Seconded: Bec MacLeod
CARRIED: Yes


3. President’s Report
Discussion:
Shelley Wilson congratulated Angie on the success of the Function Night, although the attendance was poor, a great night was had by all that attended.

Shelley Wilson noted that the information on the Monsu Website is very out of date, and needs to be replaced, as it is misrepresenting the club.

Shelley Wilson recognised the success of the women’s 1st XI team. Despite the step-up to A-grade, they have started another season undefeated.

Stephen Pearson noted that due to lack of players the club would be forfeiting the 3rd XI for the coming round of matches, and will re-assess the situation after the Monash University exams. Under SDCCL rules, if the 3rd XI are unable to field a side for 3 matches, then they will have to forfeit the season.

Shelley Wilson noted that the training attendance by the men’s sides has been less than satisfactory and requested any suggestions about recruitment strategies.

Shelley Wilson reported that the Gryphon mascot suit is available from MONSU. Shelley and Tracy volunteered to spend some time in the suit at forthcoming matches, depending on fixtures and selection, to try to recruit more players.

Action: Shelley Wilson to submit new blurb to Jim Poussard to replace existing blurb on Monsu website.

4. Treasurer’s Report
Discussion:

Some of the collected funds will be required to pay for MONSU associate memberships, which will need to be calculated.

Tracy Widdows advised the committee that the club has 15 fully paid members. She reiterated that we need to apply pressure to our male members to pay their memberships in the next few weeks.

Action: Tracy Widdows to calculate the amount of memberships collected and advise Shelley Wilson how much will need to paid to MONSU.

Action: Shelley Wilson to organise photos, and forms for MONSU Associate memberships.

Action: Shelley Wilson to forward all digital photos of members to Stephen Pearson for uploading to the website.

Action: Tracy Widdows to raise a cheque to pay Knight Sports.


5. Training and Selection Policies
Discussion:
Tracy Widdows and Angie Dickson tabled a list of modifications, and deletions for existing clubs rules. These were all accepted by the committee members, and already had been re-drafted by the club captains. The rules will now be used as a training tool, and selection guideline.

Action: Stephen to publish on website, and implement during training.

6. Safety Policies
Discussion:
Tracy tabled a set of safety policies covering smoking, player safety, and SunSmart.

These policies had been circulated via e-mail to the committee for comment.

Tracy advised that the club has only 4 first aid kits and therefore these must be returned to the clubrooms after matches, for all teams to share.

It was suggested that possibly a food handling policy be added to these policies.


Action: Tracy Widdows to redraft club safety policies by the next meeting.

Action: Shelley Wilson to follow up with Glen Eira Council about Food Safety.

Action: Angie Dickson to provide a copy of her food handling certificate to Shelley Wilson.

Action: Tracy Widdows to purchase 5 large pump-packs of sunscreen (one per team).

Action: Natalie Abbott to follow up possibility of obtaining a subsidy for floppy hats.



7. Business Arising From Previous Meeting
7.1. Willowfest
Discussion:
If was discussed that the club use the same caravan park as last year (Buronga Riverside Tourist Park). The club will need a booking for 25 people. Stephen had investigated costs and has found that it will cost members of the touring party $6 per night.

Shelley reported that she is still looking into the options for hiring a bus for the trip.

Action: Shelley to report pricing of hiring a bus in the next meeting

Action: Stephen to book enough space for 25 people at the Buronga Riverside Tourist Park.

Action: Stephen arrange for the club to be invoiced for the deposit to Buronga Riverside Tourist Park.

Action: Shelley to start promoting Willowfest at training and matches, to get an idea of numbers likely to attend.


8. Correspondence
8.1. Letters received from:

Buronga Riverside Tourist Park Re: Booking for Willowfest

9. General Business

9.1. Merchandise
Discussion:
Bec MacLeod reported that extra-large short sleeve playing shirts, and English style cricket caps will be available by the next committee meeting.
The club has almost sold out of small sized merchandise.

Action: Bec is to look into having printed some playing shirts for Willowfest 2002.

9.2. Events
Discussion:
The next event will be a curry night, hosted by Rohan Tennakoon, the date will be the 30th of November, and will straight after the 3rd XI game.

Action: Angie Dickson to organise with Rohan Tennakoon to prepare for the night.

Action: Angie Dickson to book the hall through the East Caulfield Reserve council.

Action: Angie to produce flyers advertising this function, and provide each captain with 11 copies to distribute at matches.

9.3. Fundraising
Discussion:
Stephen Pearson tabled a letter received by the club, about a possible chocolate fundraising opportunity.

Action: Angie Dickson to investigate and report back to the committee.

9.4. Coaching
Discussion:
Shelley reminded the committee that the one-month trial period for Jayantha Wijeratne is almost over. The review is to be undertaken by the captains and committee members, using the Key Performance Indicators detailed to Jayantha on 25 September. An interview with Frank Interrigi is also required before Jayantha can be formally appointed.

Shelley recalled an earlier discussion at a committee meeting in which it was decided to request that Craig Robinson’s fee be increased in line with the added responsibility of a second team, and in consideration of his performance and success.
MOTION: ‘That the payment for the Women’s coach be increased to $2000 for season 2002/03’.

Moved: Shelley Wilson
Seconded: Tracy Widdows
CARRIED: Yes
Action: Shelley to forward selection criteria for Men’s coach to all three men’s captains and all committee members

Action: Shelley to arrange an interview time suitable to herself and Frank Interrigi, Jayantha Wijeratne and Stephen Pearson.

Action: Shelley to follow up with Frank Interrigi on the next steps needs to secure an increase to Craig Robinson’s coaching fee.

Action: Tracy Widdows to find out from Craig Robinson if he requires progress payments for season 2002/03.

9.5. Sponsorship
Shelley pointed out that the scoreboards will accommodate a larger (A2) size Racecourse Hotel image (twice the size of the one that Don Baulch had laminated).

Action: Angie to enquire about A2 colour printing and laminating

Action: Shelley to make contact with Subway on Toorak Road regarding scoreboard advertising

Action: Don Baulch to send A3-sized flyer to Mrinal to be displayed in the Gym


9.6. Other Business
Mrinal advised that he needs a general summary of what the insurance policy covers.

Angie advised that Pakenham CC had requested a change of ground for their Round 12 clash with our Women’s 2nd XI, as both games are allocated as Gryphon home games. However, we only have 5 home games allocated for the season as it is.

Shelley sought and gained agreement from the committee on what to do about the club premiership flags and club champion’s trophy, all currently in the possession of Dave Bennett, who is now playing for another club.

Action: Tracy to follow up with Frank Interrigi regarding insurance, and advise Mrinal

Action: Angie to deny Pakenham CC’s request for change of venue.

Action: Shelley, with help from Don Baulch, to approach Dave Bennett and collect any Monash Gryphons Cricket Club flags, trophies and other items.


10. Date of Next Meeting
Date & Time of next meeting: 11/11/2002 at 8:00pm
Place of next meeting: East Caulfield Reserve Clubrooms

Meeting closed at: 9:20pm

11. Coming Events
· Nov 30th MGCC Function Night