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Monash University CC News

Committee Meeting 14, 2003

By Stephen Pearson



Meeting number 14 for the season 2002/03
Date & Time of Meeting: 13/02/2003 at 7:30pm
Meeting Venue: East Caulfield Reserve

1. Preamble
Committee present:
Shelley Wilson President, chair
Tracy Widdows Treasurer
Stephen Pearson Secretary
Natalie Abbott VWCA delegate
Bec MacLeod Vice President
Mrinal Mahajan SD&CCL Delegate
Angie Dickson Events Manager

Apologies:
Yadav Dharmendra Equipment Manager

Members present:
Belinda Browne Club Member
Akshay Atri Club Member
Don Baulch Club Member



2. Minutes of Previous Meeting
The Minutes of the previous meeting held on 04/12/2002 were presented for acceptance, without amendments.

MOTION: ‘That the minutes of meeting held on 04/12/2002 be accepted’.

Moved: Angie Dickson
Seconded: Akshay Atri
CARRIED: Yes


3. President’s Report
Discussion:
Shelley Wilson reported that Jayantha Wijeratne has been paid his $500, less income tax for his one-month of work completed at the start of the season.

Shelley Wilson reported that Craig Robinson had been paid half of his wages for the season, but unfortunately had been paid into the wrong account, and that Coach Robinson will contact MONSU and arranges to have his banking details corrected.

Shelley Wilson also paid her respect to the women’s side for completing their second victory at Willowfest over the Christmas break. The side won $750, and will have great interest in returning in 2003. The men’s side did not fair as well, and taking a men’s side along in 2003, would require much more interest than this tour generated.

4. Treasurer’s Report
Discussion:
Tracy Widdows reported that the contract between Craig Robinson and MONSU is yet to be signed, and needs to be drafted.

Stephen Pearson reported that we have $15 of outstanding fines from the MCA.

Natalie Abbott reported that we have $20 of outstanding fines from the VWCA.

Stephen Pearson reported that we have an outstanding account of $343 at knight sports.

Stephen Pearson reported that we have an outstanding account of $674 with Glen Eira Council.

Tracey Widdows reported that we have only 11 paid up male members.

Shelley Wilson reported that work had began on the the perperationpreparation of forms, and cash for MONSU.

Tracey Widdows reported that the MCA Ground Payments were payeid to Simon Phillips.


5. Business Arising From Previous Meeting

5.1. Welcome to 2003 Event Night
Discussion:
Angie Dickson proposed that the event be cancelled due to lack of interest and time required to organise. Angie proposed that a BBQ or two would be preferable, and help build team unity. The committee agreed, and proposed a BBQ to be held after the next women’s 1st XI match, during the Australia Day weekend.

Action: Stephen Pearson to organise a BBQ for the 26th of January.


5.2. Safety Policies
Discussion:
Discussion on this topic was postponed to the next meeting.


6. Correspondence
6.1. Letters received from:

.au Domain Administration Re: Domain: gryphons.org.au will expire in 2004, as aopposed to the previously advised, infinite expiry date.
VWCA Re: Forfeiting Procedures
Knight Sports Re: Account Status: -$343
Glen Eira Council Re: Invoice for Services: $674.04
Glen Eira Council Re: MAS padlocks

7. General Business

7.1. Men's 3rd XI future - Stephen Pearson & Mrinal Mahajan
Discussion:
The future of the men’s 3rd XI depends on a side playing the match starting the 25th of January. Failure to field a side will result in the forfeiture of the season. Stephen Pearson has contacted the league and attempted to move the game to two Sundays, rather than two Saturdays. This would enable Stephen, and other players to compete on both days. The only concern involved is Glen Waverley Cricket Club refusing to switch games, in favour of receiving a forfeit, this would therefore end our 3rd XI season, as we do not have enough players to fill 3 sides.

7.2. Equipment Manager Position
Discussion:
Stephen Pearson raised the issue that the ienstated equipment manager, Yadav Dharmendra, was unable to continue his role for the rest of the season, due to work commitments. The committee therefore raised the issue of finding a replacement of this position. This discussion resulted in questioning present club members present at the meeting. Belinda Browne volunteered to fill the position until season’s end, as Belinda was looking at becoming part of the committee next season.

MOTION: ‘That Yadav Dharmendra be removed as active equipment manager of the club’.

Moved: Angie Dickson
Seconded: Stephen Pearson
CARRIED: Yes

MOTION: ‘That Belinda be appointed the equipment manager until the end of the season’.

Moved: Nat Abbott
Seconded: Bec MacLeod
CARRIED: Yes

Action: Belinda Browne, as new equipment manager, to audit all existing club equipment.

7.3. 2nd XI Captaincy
Discussion:
Stephen Pearson raised the issue that Lloyd Heinrich was the last voted in captain, yet Stephen had been fulfilling the task. Stephen asked for the committee’s backing in him continuing the role until the end of the season.

MOTION: ‘That Stephen Pearson be appointed as Second XI captain until the end of current Season (2002/03)’.

Moved: Shelley Wilson
Seconded: Akshay Atri
CARRIED: Yes


7.4. Website Publications
Discussion:
Stephen Pearson reported that there has been a large number of new photos added to the official club website.

7.5. Recruitment
Discussion:
The following ideas were discussed:
· Indoor Cricket
· Recruiting during O-week
· Frank Interrgi, and indoor cricket at Monsu
· Flyersings aimed at Players in Chisholm Hall.

7.6. Juniors
Discussion:
Stephen Pearson raised the idea that the club will eventually need to look at a junior program. Angie Dickson raised the issue that, it requires a lot of hard work to successfully run a junior’s program. The committee also raised the issue that the club needs to concentrate on making a successful and committed men’s side before we invest in juniors. The club will need some time to mature before juniors are an option.

7.7. E-mail Viruses
Discussion:
Stephen Pearson informed the committee that the club email addresses (*@gryphons.org.au) had been hit by the the Kaha virus. This virus was originating from people on the iprimus network.

Action: Stephen Pearson to contact club members, and iprimus about the virus.

8. Date of Next Meeting
Date & Time of next meeting: 03/02/2003 at 7:30pm
Place of next meeting: East Caulfield Reserve Clubrooms

Meeting closed at: 8:45pm

9. Coming Events
· Jan 30th VWCA Delegates Meeting

· Feb 12th MGCC Committee Meeting
· Feb 27th VWCA Delegates Meeting

· Mar 5th MGCC Committee Meeting
· Mar 10th MCA Home & Away Season Ends
· Mar 11th MCA Delegates Meeting @ Fawkner Park
· Mar 15th - 16th MCA Semi Finals
· Mar 22nd, 23rd, 29th MCA Grand Finals
· Mar 26th MGCC Committee Meeting
· Mar MGCC Finals Matches
· Mar MGCC Finals Party / MVP Awards Night
· Mar MGCC Awards Finalised
· Mar MCA Awards Due
· Mar 27th VWCA Awards Due