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Monash University CC News

Committee Meeting 16, 2003

By Stephen Pearson



Meeting number 16 for the season 2002/03
Date & Time of Meeting: 3/03/2003 at 7:30pm
Meeting Venue: East Caulfield Reserve

1. Preamble
Committee present:
Shelley Wilson President, chair
Stephen Pearson Secretary
Natalie Abbott VWCA delegate
Bec MacLeod Vice President
Angie Dickson Events Manager
Belinda Browne Equipment Manager

Special Guests:
Michael Josem MONSU Caulfield Clubs Council Co-Ordinator

Apologies:
Tracy Widdows Treasurer
Mrinal Mahajan SD&CCL Delegate


2. Minutes of Previous Meeting
The Minutes of the previous meeting held on 3/02/2002 were presented for acceptance, without amendments.

MOTION: ‘That the minutes of meeting held on 3/02/2002 be accepted’.

Moved: Natalie Abbott
Seconded: Bec MacLeod
CARRIED: Yes


3. President’s Report
Discussion:
Shelley Wilson reported that she would pursue the retrieval of the Club Championship Award from Dave Bennett after the completion of the MCA season. Shelley will attempt to contact Mr. Bennett during the week starting the 17th of March.

Shelley Wilson reported that she would pursue the retrieval of two bats from Rohan Tennakoon after the completion of the MCA season.

Shelley Wilson reported that MONSU are organising a Clubs & Societies Raffle (to be drawn mid-April) and our club will get back 80% of the price of each $2 ticket sold. She reported that we have ordered 300 tickets.


4. Treasurer’s Report
Discussion:
In Tracy Widdow’s absence all tasks for the treasurer where noted by the club secretary, and Tracey will report on these issues at the next club meeting:
· Coach Contracts
· Payments to Monsu for affiliate members

The following payments were discussed:
· SD&CCL walkover fines: $30
· Greg Chapel Cricket Centre: $1,380 ($500 for long sleeve shirts & $880 for caps)

MOTION: ‘That the club raise a cheque for $30 to pay SD&CCL fines’.

Moved: Stephen Pearson
Seconded: Bel Browne
CARRIED: Yes

MOTION: ‘That the club raise a cheque for $1,380 to pay Greg Chapel Cricket Centre’.

Moved: Natalie Abbott
Seconded: Bec MacLeod
CARRIED: Yes

5. Business Arising From Previous Meeting
5.1. Safety Policies
Discussion:
The drafts of the Safety Policy and Smoking policy were tabled, and discussed. Everyone agreed with the contents of both policies, and agreed to have them merged into one document.

Shelley Wilson suggested that there should be a paragraph describing who has the responsibility to enforce polices, and also who monitors that the rules are being enforced.

Action: Tracy Widdows to combine smoking & safety policy and submit as one document next meeting.



5.2. 1%er Award Function
Discussion:
Angie Dickson reported that the Racecourse Hotel had been booked for the 1%er event, on Sunday 30th March 3pm.
As agreed before Tracy Widdows will tally the votes for all men’s team.
It was noted that the 1st XI have not taken votes for any matches, and that an action was required to ensure that a medal was awarded for the Men’s 1st XI. Shelley Wilson volunteered to e-mail all male players this week, and ask them to e-mail Tracy their selection for the 1%er winner for the 1st XI.
Stephen Pearson also identified that only one game for the 3rd had votes taken, and that it would be best to combine these votes with the men’s 2nd XI.

No medallions to be handed out on the afternoon, the medals will be handed out during presentation night.
Angie Dickson volunteered to bring a whiteboard to help with the Vote count.
Angie Dickson suggested that Finger food to be provided, and we charge $10 per head, to cover costs. Stephen Pearson suggested that Shelley Wilson could MC the 1%er Night, and Shelley accepted graciously.
Stephen Pearson suggested that RSVPs could start to be accepted after Wednesday Night’s Selection.

6. Correspondence
6.1. Letters received from:

Body Works Re: Sponsorship
SD&CCL Re: Fines for the Season
Glen Eira City Council Re: East Caulfield Reserve/Finals

Action: Bec MacLeod and Nat Abbott to advise the committee of the Body Works deal next committee meeting.
Action: Stephen Pearson to contact Glen Eira Council and ensure Southside will not be using the main oval at East Caulfield Reserve.


7. General Business

7.1. Address from Michael Josem
Discussion:
Michael Josem, MONSU Caulfield Clubs Council Coordinator, attended the club meeting and advised us of the following topics:

· There is a new newsletter called clubs update, which will be placed in our pigeon hole, and keep us up-to-date with club events;
· After hours access to the clubs resource room;
· Communication between Monsu/Monyx and other sporting clubs;
· Recruitment idea, exam attendance, especially Melbourne cup day.


7.2. 1st Aid Kits and Equipment Storage
Discussion:
Belinda Browne advised the committee that the 1st Aid Kits needs updating. There is an absence of gloves, tape, and band-aids.

Belinda Browne advised that all men’s kits to be returned after the last match, on Sunday the 9th of April.

Belinda Browne advised that the club would need to audit all equipment, before placing it into storage. Stephen Pearson noted that the equipment would need to be moved to a secure location.

The club will need a women’s kit, and a men’s kit for preseason training.

Action: Stephen Pearson to contact Glen Eira Council and ask for the date that the change over and inspection will occur.

Action: Stephen Pearson and Belinda Browne to move equipment to safe storage.


7.3. VicHealth Courses
Discussion:
Belinda Browne reported that she had put in the grant application for 2 first aid courses, the club will find out on the 5th of May if we have received the Grant. On the 5th of May if we have received the grant the committee will notify club members and get an expression of interest. It was suggested that we put forward one female and one male member.


7.4. C&S Raffle
Discussion:
Further to previous discussion Shelley Wilson reported that if the club can sell 300 tickets, then it would earn $480 with no outlay. They should be easy enough to sell, with prizes like a weekend for 6 at Mount Hotham, a $1200 Myers voucher and 2 digital cameras.
Shelley Wilson reported that the raffle tickets have been distributed and the last of the tickets to be sold at the 1%er function.

7.5. Recruitment
Discussion:
Stephen Pearson reported that there is a need to replace the poster at the Monsu gym, as the contact details are now incorrect.

Stephen Pearson highlighted that the Lunch Time Indoor Cricket is great opportunity to recruit new players for next season.

Action: Angie Dickson and Shelley Wilson to replace posters at Monsu.

7.6. VWCA Meeting
Discussion:
Natalie Abbott reported that the end of season Grading Meetings, for both A and C grade are going to be held soon.
Natalie Abbott reported that the Women’s 1st XI finished 2nd on ladder this season.

7.7. Coaching Courses
Discussion:
Bec MacLeod raised the idea of offering Level 1 coaching courses to the club.
Bec MacLeod also stated that she would be interested in doing the course, and is already helping Craig Robinson preform training duties.
Shelley Wilson suggested that we should send an email to the club to invite all members if they are interested in doing the Level 1 coaches course over winter. Since the completion of the course is suggested to be a club expense, all candidates will be evaluated, and will be limited to a small number of opportunities.
If was also suggested that Craig Robinson be given the chance to complete his Level 2 training, with 50% financial support from the club.

In terms of recruiting a Men’s senior coach; Stephen Pearson volunteered to contact Chris Harris at VCA to help enlist a playing coach for next season.

7.8. Merchandise
Discussion:
The committee suggested that Bec MacLeod preform an audit of all remaining merchandise, and store it at her house for pre-season sales, and to ensure that the merchandise is keep clean, and not in storage.

Action: Bec MacLeod to audit and store club merchandise.


7.9. Presentation Night
Discussion:
A Sub-committee for awards was elected comprising of Bec MacLeod, Stephen Pearson and Belinda Browne. This committee is to meet after the completion of all season, and confirm award winners.
The Club Champion Calculation was confirmed as below:
Statistic Value
Runs 1 point
Assisted Wickets 10 points
Unassisted Wickets 15 points
Catches 10 points
Stumpings/Run-outs 10 points
Note: No weighting exists between grades.

The committee agreed to the following rules for club aggregate and average awards:
· Minimum runs: 150
· Minimum wickets: 15
· Minimum games: 3
· Only financial members can win

The committee advised the subcommittee of the other tasks needed to be considered:
· Life membership
· 100 game medallions
· coaches award (to be awarded by Stephen Pearson, and Craig Robinson)
· rookie of the year men & women

Angie Dickson reported that she had booked the Racecourse Hotel for the 26th of March 2003, 7pm.
It was agreed that James Browne will MC the night, and that Shelley Wilson will ask Fiona Thornley (Aaron’s widow) to present men’s champion award this season.

MOTION: ‘That Dave Harrison be paid $500 for construction of the trophies’.

Moved: Stephen Pearson
Seconded: Shelley Wilson
CARRIED: Yes

8. Date of Next Meeting
Date & Time of next meeting: 21/04/2003 at 7:30pm
Place of next meeting: East Caulfield Reserve Clubrooms

Meeting closed at: 10:10pm

9. Coming Events
· Mar 7th VWCA Awards Due
· Mar 8th & 9th VWCA Awards Due
· Mar 10th MCA Home & Away Season Ends
· Mar 11th MCA Delegates Meeting @ Fawkner Park
· Mar 15th - 16th MCA Semi Finals
· Mar 22nd, 23rd, 29th MCA Grand Finals
· Mar 26th MGCC Committee Meeting
· Mar 30th MGCC 1%er Awards Night
· Apr 21st MGCC Committee Meeting
· Apr 26th MGCC Presentation Night