|
|
Monash University CC News Committee Meeting 2, 2003By Shelley WilsonMeeting Number Two for the season 2003/04 Date & Time of Meeting: 14 July 2003 at 7:22pm Meeting Venue: 67 Rennie Street, Thornbury 1. Preamble Committee present: Shelley Wilson President, chair Stephen Pearson Secretary Belinda Browne Vice President Don Baulch MCA delegate Members present: Rob Passante Apologies: Natalie Abbott VWCA delegate Vanessa Henderson Equipment Manager Angie Dickson Events Manager Tracy Widdows Treasurer Megan Rourke Member without portfolio Akshay Atri Member without portfolio 2. Minutes of Previous Meeting The Minutes of the Meeting Number One held on 18 June 2003 were presented for acceptance, without amendments. It was noted that the figure quoted for the Gregg Chappell Cricket Centre Invoice was correct at $125. MOTION: ‘That the minutes of the Annual General Meeting held on 28 May 2003 be accepted’. Moved: Shelley Wilson Seconded: Belinda Browne CARRIED: Yes 3. President’s Report SW confirmed the appointment of the new men’s Captain/Coach and welcomed Rob to the club and the meeting. 4. Treasurer’s Report 4.1. Payment for MCA affiliation SP reminded those present that the payment of $1000 ($500 per side) is due at the AGM on 11 August. Some discussion followed about whether or not the club treasurer is a required signatory on cheque requisitions. A phone call to Michael Josem confirmed that it would be acceptable in this instance for the President and Secretary to sign the form. MOTION: ‘That the club pays the Mercantile Cricket Association $1000 to affiliate two men’s teams in the turf competition for 2003/04’. Moved: Don Baulch Seconded: Shelley Wilson CARRIED: Yes 4.2. Budget 2003/04 SP reminded those present that the grant from MONSU is dependent on them receiving our budget, which we need from TW. Following receipt, we can begin working on any changes to our membership structure. 4.3. Membership Structure SW suggested that we keep the membership fees for payers at the same rates as last year and there was no objection from those present. SP raised the concern that the idea pioneered last season, of collecting MONSU affiliation fees and forms, had become an administrative burden and suggested that we return to a system of members affiliating themselves with MONSU. We would need to give them clear instructions and directions, and could continue to offer last year’s service to anyone who asks for it. Further discussion on the structure and benefits of a ‘social membership’ was deferred until next meeting, when more committee members should be present. 5. Business Arising from Previous Meeting 5.1. Safety Policies Discussion on this issue was deferred until the next meeting that MR attends. 5.2. Life Membership Guidelines Discussion took place on the proposed change to clause 4. RP provided input on the Burnley experience, which reinforced our views as expressed in the document (that is, that it should be a hard-earned honour and not just given out easily). MOTION: ‘That the club accepts and publishes the amended Life Membership Guidelines, and reviews these again at the end of the season’. Moved: Shelley Wilson Seconded: Don Baulch CARRIED: Yes 5.3. Association Affiliations We still need to know (from NA) what the women players’ position is with respect to VWCA grading for the coming season. SP advised that he would report on this later in the meeting (see 7.2 Men’s Survey) 5.4. Coaching Both coaches will need contracts shortly. SW and SP undertook to get the basic contract from MONSU to forward to RP (CR already has the template and is working on his own Terms of Reference). The selection committee was discussed and RP stated that he believes the best available players should be selected for the 1st XI, with the remaining players distributed evenly throughout the 2nd and 3rd XIs 5.4.1 Coaching Payments RP stated that he is not doing this for the money but would like to be able to give his payments back to club in some form (some ideas suggested were scoreboards, playing jumpers). SW thanked RP for his generosity and pointed out that any payment for the position would need to be made to RP and not to the club, but that what he does with the money then is up to him. As there may be tax implications for RP and his family, he will look into this and let us know. In the meantime, SP will get the TFN and Banking forms from Frank, just in case. 5.4.2 Coaching Appointments No discussion was held on this matter as coaches have now been secured for men’s and women’s teams. 5.4.3 Coaching Assistants SP reviewed the idea of the ‘Assistant Coach’ position as put forward at the last meeting by NA, expressing the view that the title is inappropriate. He then raised the ‘Training Captain’ idea, which RP mentioned during his interview for the coaching position. RP stated his opinion that it should be the coach’s decision to appoint or delegate senior player(s) to this type of role, expressing his preference for a leadership group of 4 or 5 senior players. MOTION: ‘That the club resolves not to appoint ‘Assistance Coaches’, and leaves it to each coach’s discretion to appoint player(s) to conduct training drills and other duties, as each coach sees necessary from time to time’. Moved: Steve Pearson Seconded: Don Baulch CARRIED: Yes 5.5. Turf Training SP reported that he had spoken to Monash Clayton but had not received a positive response (as per last season, they have 10 teams and are not willing to share the facilities). SP has several other questions and issues for Glen Eira City Council and will also ask about the possibilities of using a facility under their control. RP said he felt that turf training was a great idea but considered it a luxury more than a necessity. Not many other MCA clubs have turf training and, since it would mean going to another venue, it would no be good for club stability (prefers to train together every week). 5.6. Insurance SP has enlisted Michael Josem’s help to put pressure on Frank to resolve the outstanding claim. Related to this is the question of the level of security currently applying to the 2 training kits that had been stored at the gym. SP has had no reply and will follow up with Frank and Michael. 5.7. Ground Hire Discussion was held into which grounds we required and on which days. It was decided to apply for ECR on: Monday and Wednesday evenings for training; a half share of the outer oval on Saturdays, for the Men’s 3rd XI; a half share of the main oval on Sundays, for the Women’s 1st XI; and a half share of the outer oval on Sundays, for the Women’s 2nd XI. SP to submit application to GECC. We have also received a large electricity bill from GECC, covering the period November to May. GECC have applied a formula in which the ‘summer’ clubs share in 78% of the bill (that is, 39% each for MGCC and Southside CC). The committee present agreed that this was unfair because it is in fact the football club that used the floodlights and hot water during their pre-season training. SP to speak to Frank about a possible reallocation of the charges. 6. Correspondence 6.1. Correspondence In Stephenson Centre, Xavier College – require a copy of our Public Liability insurance. SP to get copy from Frank. Michael Josem – MONSU offer of $100 to clubs participating in Open Day (3 August). SP to speak with Akshay Atri regarding the possibility of organising a cricket match. Glen Eira City Council – water restrictions mean that they cannot guarantee that pitches will be uncovered in time for pre-season practice matches. 6.2. Correspondence Out Nothing to report. 7. Other Business 7.1. Membership kits SW will provide a draft kit at the next committee meeting. RP suggested we include a cap or playing shirt with memberships (and build in an appropriate increase in fees). For discussion at the next meeting. 7.2. Men’s Survey SP reported that he has distributed a survey and asked for responses by 2 August. So far he has received 13 responses and their answers to the questions are summarised below: How many men’s teams should we have playing on each surface? 11 responded 2 turf and 1 synthetic 2 responded 3 turf In which grades should they be playing? 12 responded that the 1st XI should stay in A grade 6 responded that the 2nd XI should stay in B grade, 8 though they should go to C grade. [Note: At this stage, SP will apply for A and C grades. RP feels it depends on numbers and pre-season recruiting] On which days should they play? For A grade, 7 responded Saturdays only, 1 wanted Sundays only and 4 wanted a mix. Should the 3rd XI play in a one- or two-day competition? 10 responded one-day, 3 responded two-day. Would you be willing to play both days? 3 responded yes, 5 said sometimes and 5 said no. [Note: SP undertook to apply for a mixture of Saturdays and Sundays in C grade for the 2nd XI] Are there any dates on which a number of players will be unavailable? A significant number responded that 20 December (the last Saturday before Christmas) would be a problem. [Note: one solution would be to ask for a one-day match instead on 13 December, which Coles Myer negotiated successfully last season] Other comments? Some players wanted to know if they would get a discount for playing on both days of a weekend. [Note: SW raised the idea that this would be an administrative nightmare for captains or their fee-collecting delegates. Resolved to defer discussion on this to the next meeting, when more committee members will be present] 7.3. Match Balls DB reported that he had sought a quote from Rebel Sport for MCA-stamped match balls. They would cosy $51.50 each, which is more expensive than the price we paid MCA for them last year (approximately $47 each). 7.4. Pre-Season Training Equipment Discussion deferred to next meeting. 7.5. Practice Matches RP stated that he would like to have at least one (possibly 2) as he won’t have a good chance to see the guys in action. There is no chance of having one against Burnley though. SP to talk to Washington Park (CMCA team) and Southside. RP added that it would not be a good morale booster to play against a team that is too much stronger than us. He also suggested an intra-club match would be good (but note from 6.1 above that our pitches may not be uncovered in time) 7.6. Important Dates for Season 2003/04 Refer to attachment 1 for important club dates for the coming pre-season and season. 7.7. Business Cards SP reported that feedback had been taken on board and a revised version produced, for which AD is currently getting quotes and samples. 8. New Business: RP suggests we become pro-active in finding ways to get players back to the rooms after matches and rebuild the club culture. As a starter, SW to organise a pub gathering after the next indoor training. 9. Date of Next Meeting Date & Time of next meeting: 20 August 2003 at 7:30pm Place of next meeting: To be advised Meeting closed at: 10:00pm Attachments 1. Important Dates: · Wednesday 23 July, Indoor Training @ Xavier College (7 – 8pm) · July – International Student Orientation (MONSU) · July – Sports Week Gym Open Day (MONSU) · July – ECR Advisory Committee Meeting at ECR Hall (GECC) · July – Ground Application due (GECC) · July – VWCA Executive Committee Meeting · July – VWCA Affiliation due · Sunday 3 August, Monash University Open Day at Caulfield · Monday 4 August, Monash University Semester 2 starts · Wednesday 6 August, Indoor Training @ Xavier College (6 – 7pm) · Thursday 7 August, VWCA AGM · Monday 11 August, MCA AGM (Whitehorse Inn Hotel) · Monday 11 August, MCA Affiliation due · Wednesday 20 August, Indoor Training @ Xavier College (6 – 7pm) · Wednesday 20 August, Committee Meeting (7:30pm) · Monday 25 August, SD&CCL Delegates Meeting, closing date for Senior team applications · Wednesday 27 August, Indoor Training @ Xavier College (6 – 7pm) · Thursday 28 August, VWCA Council Meeting · August – MONSU Multicultural Week · August - ECR Advisory Committee Meeting at ECR Hall (GECC) · August - VWCA Executive Committee Meeting · Wednesday 3 September, Indoor Training @ Xavier College (6 – 7pm) · Sunday 7 September, Indoor Training @ Xavier College (10 – 11am) · Wednesday 10 September, VWCA Updated Registration due · Wednesday 10 September, Indoor Training @ Xavier College (6 – 7pm) · Wednesday 10 September, Committee Meeting (7:30pm) - including election of captains and selection committee · Sunday 14 September, Indoor Training @ Xavier College (10 – 11am) · Wednesday 17 September, Indoor Training @ Xavier College (6 – 7pm) · Sunday 21 September, Practice Matches · Thursday 25 September, VWCA Council Meeting · 28 September to 3 October, Australian University Games · Sunday 28 September, Practice Match · Monday 29 September, MCA Captains and Rules Night · Monday 29 September, SD&CCL Senior Delegates Meeting – distribution of scorebooks and fixtures · September – VWCA Executive Committee Meeting · Wednesday 1 October, Committee Meeting · Saturday 4 October, Season Starts · Monday 27 October, Committee Meeting · Friday 31 October, Monash University Semester 2 ends · October – Curry Night · October – MCA Ground Fees and Ball Fees for first half of season due · October – VWCA Executive Committee Meeting · 3 to 28 November – Monash University Exams · Monday 24 November, Committee Meeting · Thursday 27 November, VWCA Council Meeting · November – MGCC Women’s BBQ at ECR · November – MGCC Trivia Night · November - ECR Advisory Committee Meeting at ECR Hall (GECC) · November – VWCA Executive Committee Meeting · November – VWCA Council Meeting · Monday 8 December, SD&CCL Delegates Meeting · Monday 15 December, Committee Meeting · 15 to 19 December, VWCA U15 Championships · December – MGCC Christmas Party · December – MCA Delegates Meeting at Carnegie CC · December – MCA Ground Fees and Ball Fees for second half of season due · December – VWCA Executive Committee Meeting · 27 to 30 December, Willowfest · Wednesday 31 December, VWCA Fixtures and Levies Fees due · Stay tuned for 2004 dates! |
|
